Executive Assistant to Chief Executive Officer

The CEO Assistant / Executive Assistant will act as the right hand to the CEO. Your job is to protect the CEO’s time, manage priorities, follow up with people, organize information, and make sure important tasks do not fall through the cracks.You must be fast, discreet, detail-oriented, and able to handle multiple companies, projects, meetings, and communications at once.Key Responsibilities1. Calendar & Schedule ManagementManage the CEO’s daily, weekly, and monthly calendar.Schedule meetings, calls, interviews, and internal reviews.Make sure the CEO is prepared before every meeting.Avoid unnecessary meetings and protect deep work time.Coordinate across time zones when needed.2. Communication ManagementMonitor and organize emails, WhatsApp messages, LinkedIn messages, and other communication channels where required.Prioritize important messages and flag urgent matters.Draft replies, follow-ups, and professional messages.Make sure no important person, client, partner, vendor, or team member is left unanswered.3. Follow-Up & Execution TrackingTrack commitments made by the CEO.Follow up with internal team members, partners, vendors, clients, and stakeholders.Maintain a clear list of pending tasks, deadlines, and next steps.Make sure people deliver what they promised.Chase updates without needing to be reminded.4. Meeting Preparation & NotesPrepare short briefs before important meetings.Take meeting notes when required.Convert meeting discussions into action items.Assign owners and deadlines.Follow up after meetings to ensure execution.5. CEO Task ManagementMaintain the CEO’s master task list.Organize tasks by priority, urgency, company, and department.Remind the CEO of important decisions and deadlines.Keep the CEO focused on high-value tasks.Reduce mental clutter by organizing everything clearly.6. Internal CoordinationCollect updates from department heads and team members.Help coordinate between sales, operations, finance, HR, marketing, tech, and leadership.Prepare basic reports and summaries for the CEO.Identify delays, blockers, and missed deadlines.Escalate important issues quickly.7. Research & BriefingResearch companies, people, partners, tools, competitors, and opportunities.Prepare short, clear summaries for decision-making.Build lists, comparison sheets, and basic market research when needed.Help the CEO move faster with better information.8. Personal & Business LogisticsAssist with travel bookings, appointments, reservations, documents, and logistics.Organize files, contracts, proposals, and important records.Coordinate with drivers, vendors, accountants, lawyers, agencies, and service providers when required.Handle confidential personal and business matters with professionalism.What Success Looks LikeYou are successful in this role if:The CEO is more organized, focused, and productive.Important tasks are never forgotten.Meetings are properly scheduled and prepared.Follow-ups happen without the CEO reminding you.Communication becomes faster and cleaner.Internal teams are chased properly.Deadlines are tracked and completed.The CEO feels less operational pressure because you are managing the system around him.Requirements2–5+ years of experience as an Executive Assistant, CEO Assistant, Founder Assistant, Operations Assistant, or similar role.Excellent written and spoken English.Strong organizational and follow-up skills.Ability to manage multiple tasks at once.Comfortable using tools like Google Calendar, Gmail, WhatsApp, Slack, ClickUp, Notion, Google Docs, Sheets, and CRM systems.Strong attention to detail.Ability to work in a fast-paced environment.High level of confidentiality and trustworthiness.Strong judgment and problem-solving ability.Comfortable dealing with senior people, partners, vendors, and team members.Available and responsive during working hours.Ideal CandidateThe ideal candidate is:Extremely organized.Fast and proactive.Calm under pressure.Detail-obsessed.Loyal and discreet.Strong at follow-ups.Good at writing professional messages.Comfortable chasing people respectfully.Able to think one step ahead.Not waiting to be told everything.Able to bring structure to chaos.Key Performance IndicatorsPerformance will be measured by:CEO calendar accuracy.Number of missed follow-ups.Speed of task completion.Quality of meeting notes and action items.Responsiveness.Quality of communication.Ability to reduce CEO workload.Internal team follow-up efficiency.Confidentiality and professionalism.Ability to manage priorities independently.Working StyleThis role requires speed, ownership, and high standards. You must be comfortable working closely with a founder/CEO who moves fast, manages multiple businesses, and expects clear communication and strong execution.You will be expected to take initiative, organize chaos, and make the CEO’s day easier, sharper, and more productive.