Executive Assistant To Chief Executive Officer

This role is for one of our clientsIndustry: IT Services and IT ConsultingSeniority level: Entry levelMin Experience: 0-8 years

Location: Mohali, Punjab, India, Chandigarh, India, Panchkula, Haryana, IndiaJobType: full-timeWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Chief Executive Officer (CEO) to provide comprehensive administrative and operational support to the leadership team. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities, coordinating with internal and external stakeholders, and ensuring the CEO’s schedule and day-to-day activities run smoothly.This role is ideal for someone who possesses excellent communication and organizational skills and can handle confidential information with professionalism and discretion. Candidates with prior experience as an Executive Assistant, Personal Assistant, Management Trainee, or in a coordination-heavy role are encouraged to apply.RequirementsKey ResponsibilitiesManage the CEO’s calendar, appointments, meetings, calls, and day-to-day scheduleCoordinate internal and external meetings, including scheduling, agendas, meeting rooms, and follow-upsPrepare presentations, reports, documents, meeting notes, and other executive-level communicationsAct as a point of contact between the CEO and internal teams, clients, partners, investors, and other stakeholdersTrack important action items, deadlines, and follow-ups arising from meetings and discussionsAssist the CEO in preparing for meetings by gathering relevant information, documents, and updatesHandle confidential and sensitive business information with a high level of discretionCoordinate travel arrangements, itineraries, accommodation, and related logistics when requiredSupport the CEO with personal and professional administrative tasks as neededMaintain organized records, documents, correspondence, and executive filesFollow up with teams and stakeholders to ensure timely completion of tasks assigned by the CEOAssist with special projects, research, business initiatives, and ad-hoc assignments from the leadership teamHelp improve administrative processes and create systems that make executive workflows more efficientGood-to-Have SkillsPrior experience as an Executive Assistant or Personal AssistantStrong calendar and schedule management skillsExcellent verbal and written communicationStrong organizational and time-management abilitiesProficiency in Microsoft Office or Google WorkspaceAbility to prepare professional presentations, reports, and documentsStrong follow-up and coordination skillsAbility to multitask and prioritize competing requirementsHigh attention to detail and accuracyProfessional and confident interpersonal skillsAbility to maintain confidentiality and handle sensitive informationStrong problem-solving and decision-making abilitiesComfortable working independently with minimal supervisionWillingness to work in a dynamic and fast-paced environmentDesired Candidate ProfileWe are looking for someone who is dependable, mature, highly organized, and capable of taking ownership of responsibilities. The candidate should be comfortable interacting with senior leadership and demonstrate a professional approach in every interaction.