Executive Assistant to Chief Executive Officer

About the RoleWe are seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to senior leadership. The ideal candidate is a skilled communicator who thrives in a fast-paced environment, can manage competing priorities with discretion, and excels at maintaining organization across calendars, communications, and administrative operations.This role serves as a key point of contact for internal and external stakeholders and requires exceptional attention to detail, professionalism, and customer service skills.Key ResponsibilitiesManage executive calendars, including scheduling meetings, appointments, and travel arrangements.Coordinate and maintain complex calendars while resolving scheduling conflicts.Screen and direct phone calls with professionalism and excellent phone etiquette.Draft, proofread, and manage correspondence, reports, presentations, and meeting materials.Organize and coordinate meetings, events, and conference calls.Prepare agendas, take meeting notes, and follow up on action items.Maintain accurate records and documentation within Salesforce and other business systems.Assist with CRM data management, reporting, and contact database maintenance.Serve as a liaison between executives, staff, clients, partners, and stakeholders.Manage office communications and respond to inquiries promptly and professionally.Handle confidential information with discretion and professionalism.Support special projects and administrative initiatives as assigned.Coordinate travel arrangements and prepare expense reports.Maintain filing systems, both electronic and physical.Required Qualifications3+ years of Executive Assistant, Administrative Assistant, or related experience.Experience managing executive-level calendars and scheduling.Proficiency with Salesforce CRM.Strong phone etiquette and professional communication skills.Excellent written and verbal communication abilities.Advanced organizational and time management skills.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).Ability to prioritize multiple tasks while meeting deadlines.Strong attention to detail and problem-solving skills.Ability to maintain confidentiality and exercise sound judgment.Experience coordinating meetings, travel, and events.Preferred QualificationsBachelor's degree preferred but not required.Experience supporting C-suite or senior leadership teams.Familiarity with project management and collaboration platforms.Experience creating reports, presentations, and executive communications.Success TraitsProfessional and polished demeanor.Positive, service-oriented attitude.Highly dependable and self-motivated.Strong interpersonal skills.Adaptable and resourceful.Exceptional follow-through and accountability.