Executive Assistant to Chief Executive Officer

We're Hiring: Assistant to the CEOLocation: Kolkata, West Bengal, India (Preferred)Work Mode: 100% Remote

Employment Type: Full-TimeExperience: Freshers to 2 YearsEducation: Graduation preferredAbout the RoleWe are looking for a proactive, organized, and detail-oriented Assistant to the CEO to provide direct administrative, recruitment, and operational support to our CEO.This is a fully remote, full-time opportunity suitable for freshers and candidates with up to 2 years of experience.

The ideal candidate should have excellent English communication skills, good computer knowledge, strong organizational abilities, and an interest in executive assistance and US IT recruitment.The candidate must be comfortable working during US business hours and coordinating with US-based professionals.Working HoursUS Eastern Time (ET): 9:00 AM – 5:00 PMCorresponding India Time (IST):During US Daylight Saving Time: 6:30 PM – 2:30 AM ISTDuring US Standard Time: 7:30 PM – 3:30 AM ISTCandidates must be available for the full shift. Working hours in India will change according to the US daylight saving schedule.Key Responsibilities1. Executive AssistanceProvide direct administrative and operational support to the CEO.Manage assigned tasks, daily priorities, and follow-ups.Coordinate meetings, appointments, and business activities.Assist with day-to-day administrative and operational requirements.2. Calendar and Meeting ManagementManage the CEO's calendar and schedule appointments.Coordinate meetings and interviews across different time zones.Send meeting invitations, reminders, and follow-up communications.Ensure meetings and tasks are organized and completed on time.3. US IT Recruitment SupportAssist with US IT recruitment and candidate sourcing activities.Review resumes and identify suitable candidates against job requirements.Communicate with candidates and coordinate interview schedules.Maintain candidate databases, recruitment trackers, and submission records.Follow up with candidates and recruiters regarding submissions and interview status.Support the recruitment team in day-to-day hiring activities.4. Documentation and ReportingPrepare and maintain documents, reports, and recruitment trackers.Work regularly with Google Docs and Google Sheets.Use Microsoft Word, Excel, and PowerPoint for documentation, data management, and presentations.Maintain accurate records and ensure information is organized and up to date.5. Communication and CoordinationCommunicate professionally with US-based candidates, colleagues, and business associates.Assist with email correspondence and routine follow-ups.Coordinate with team members to ensure timely completion of assigned tasks.Handle multiple responsibilities while maintaining accuracy and professionalism.Required Skills and QualificationsExcellent written and verbal English communication skills.Good computer knowledge and proficiency in everyday office applications.Working knowledge of Google Docs, Google Sheets, Microsoft Word, Excel, and PowerPoint.Strong organizational and time-management skills.Ability to multitask, follow instructions, and manage deadlines.Attention to detail and a proactive, responsible attitude.Ability to work independently with minimal supervision.Willingness and availability to work full-time during US business hours.Must have a personal computer or laptop and a reliable, high-speed internet connection.Experience and EducationFreshers are welcome to apply.Candidates with 0–2 years of experience in administration, executive assistance, recruitment coordination, HR, or a related field are preferred.Graduation in any discipline is preferred.Basic knowledge of IT, software technologies, or the IT industry will be an advantage.Previous exposure to US IT recruitment, HR operations, or executive assistance is desirable but not mandatory.Preferred Candidate ProfileCandidates based in Kolkata, West Bengal, are preferred.Candidates who are comfortable working night shifts in India and coordinating with US-based professionals are encouraged to apply.Female candidates are preferred, subject to applicable employment laws and LinkedIn's hiring policies.Candidates should be dependable, eager to learn, professional, and willing to take ownership of assigned responsibilities.Work Requirements100% remote work.Full-time commitment during US Eastern Time business hours.Own computer or laptop is mandatory.Stable, high-speed internet connection is mandatory.Excellent English communication and professional conduct are essential.Who Should Apply?This opportunity is ideal for freshers and early-career professionals who want to gain practical experience in executive assistance, recruitment coordination, and US IT staffing operations.If you are organized, comfortable using computers, eager to learn, and capable of managing responsibilities independently, we encourage you to apply.How to ApplyInterested candidates should apply through LinkedIn with an updated resume highlighting their educational qualifications, English communication skills, computer proficiency, and any relevant experience.Please apply only if you can commit to full-time remote work during the specified US business hours and have your own computer and a reliable internet connection.Join us and become an important part of our executive support and recruitment operations team!