Executive Assistant to Chief Executive Officer

About Trademo Trademo is a Global Supply Chain Intelligence SaaS Company, headquartered in Palo-Alto, US. Trademo collects public and private data on global trade transactions, sanctioned parties, trade tariffs, ESG and other events using its proprietary algorithms.Trademo analyzes and performs advanced data processing on billions of data points (50Tb+) using technologies like Graph Databases, Vector Databases, ElasticSearch, MongoDB, NLP and Machine Learning (LLMs) to build end-to-end visibility on Global Supply Chains.Trademo’s vision is to build a single truth on global supply chains to different stakeholders in global supply chains - discover new commerce opportunities, ensure compliance with trade regulations, resilience from unknown disruptions and automation for border security.Trademo stands out as one of the rarest Indian SaaS startups to secure 12.5 mn in seed funding.Founded by Shalabh Singhal, who is a third-time tech entrepreneur and an alumni of IIT BHU, CFA Institute USA, and Stanford GSB SEED. Our Trademo is backed by a remarkable team of leaders and entrepreneurs like Amit Singhal (Former Head of Search at Google), Sridhar Ramaswamy (CEO, Snowflake), Neeraj Arora (MD, General Catalyst & Former CBO, Whatsapp Group).

Key Responsibilities

Manage the CEO's calendar, meetings, appointments, and daily priorities.Coordinate internal and external meetings across different time zones.Maintain trackers for strategic initiatives, deadlines, and pending deliverables.Coordinate cross-functional activities between teams such as Sales, Product, Engineering, Finance, and People Operations.Manage professional correspondence, emails, and communications on behalf of the CEO where required.Act as a key point of coordination between the CEO, leadership team, employees, investors, clients, and external partners.Assist the CEO with research, data gathering, business analysis, and preparation of management reports.Support the preparation of presentations, business reviews, and leadership meeting materials.Manage domestic and international travel arrangements, itineraries, accommodation, and related logistics.Coordinate expense submissions, reimbursements, and other executive-level administrative requirements.Required Qualifications & Skills:Bachelor's degree in Business Administration, Management, or a related field.2-4 years of experience as an Executive Assistant, Business Assistant, Founder’s Office Associate, or in a similar role.Experience working directly with a CEO, Founder, CXO, or senior leadership team is preferred.Excellent written and verbal communication skills.Strong organizational, time-management, and prioritization skills.Proficiency in Google Workspace or Microsoft Office, particularly Calendar, Sheets/Excel, Docs/Word, and Slides/PowerPoint.Ability to manage multiple tasks, anticipate requirements, and work independently.High levels of integrity, discretion, ownership, and attention to detail.