Executive assistant to Director

Job SummaryWe are looking for a highly organized, proactive, and result-oriented Executive Assistant to the Director to provide end-to-end executive, administrative, and coordination support. The candidate will be responsible for managing the Director’s schedule, coordinating with internal departments, tracking important tasks, preparing reports, and ensuring timely execution of business priorities.The ideal candidate should have excellent communication skills, strong follow-up capabilities, professional conduct, and the ability to handle confidential information while managing multiple priorities efficiently.Key ResponsibilitiesManage the Director’s daily schedule, calendar, appointments, meetings, and business commitments. Coordinate meetings with internal teams, clients, vendors, and external stakeholders. Prepare meeting agendas, presentations, reports, and Minutes of Meeting (MOMs). Follow up with department heads and team members on tasks, deadlines, and pending assignments. Track key business activities, action points, and project progress to ensure timely execution. Act as a communication link between the Director and various departments. Handle emails, calls, correspondence, and other communications on behalf of the Director. Prepare daily updates, management reports, trackers, and business summaries as required. Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries. Maintain confidential documents, business records, and important information systematically. Coordinate with departments such as HR, Finance, Sales, Operations, and Administration. Conduct research, collect data, and prepare information required for business decisions. Ensure reminders and follow-ups for important meetings, commitments, and deadlines. Handle urgent assignments and special projects entrusted by the Director. Manage personal and professional tasks assigned by the Director, where required. Maintain complete confidentiality and professionalism while dealing with sensitive business matters. Required Skills & CompetenciesExcellent verbal and written communication skills. Strong organizational, planning, and time-management abilities. Proficiency in MS Office, particularly Excel, Word, and PowerPoint. Strong coordination, follow-up, and task-management skills. Ability to prepare professional reports, presentations, and meeting summaries. Excellent interpersonal skills and the ability to communicate with senior management. Strong problem-solving skills and attention to detail. Ability to multitask, prioritize urgent assignments, and work under pressure. High level of integrity, confidentiality, and discretion. Proactive approach with the ability to anticipate the Director’s requirements. Strong ownership, accountability, and execution capabilities. Skills: communication skills,confidentiality,management