Executive Assistant to the Board

What You`ll Be Doing:Providing administrative and operational support to 3 Board MembersCoordinating documentation workflow, including signatures, scanning, organizing and archiving documentsPreparing and distributing materials for Board meetings, keeping track of related action items and follow-upsOrganizing meetings and business tripsSubmitting travel expenses in the dedicated platformCoordinating administrative invoicesPreparing presentations, documents and spreadsheets as requestedOther ad hoc tasks related to administrationYour Qualifications:At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level supportDemonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmedReliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on timeAttention to detail and accuracyFluency in Google Suite is requiredGreat communication and interpersonal skillsFluent English and PolishWillingness to work on-site in Warsaw, given the physical document handling involvedStrong motivation to operate on a daily basis and further develop in the administrative functionNice To Have:Experience with business travel expense or spend management platformsWorking knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teamsPrior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)Why ADLOOK:You will get to work with amazing people in one of the fastest-growing sectors in online advertising Opportunity to work in a truly international environment Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions Office located in a well commuted part of Warsaw