Executive Assistant to the Director

Executive Assistant to the Director Hyderabad (Jubilee Hills)Role: Executive Assistant to the DirectorLuxury is a private destination for exceptional collecting, bringing together rare andhighly sought-after objects across Modern Indian Art, pre-owned hyper-luxury watches,hypercars, Hermès bags, and heritage and vintage chandeliers. Founded by VaralaxmiSarathkumar and Nicholai Sachdev, Luxury is built around rarity, provenance,authenticity, craftsmanship, discretion, and enduring desirability.We are looking for a highly organised, articulate, discreet, and proactive Executive Assistantto the Director who can work closely with the Director across business, personal,administrative, and client-related responsibilities.Role OverviewThis is a high-trust position requiring exceptional organisation, judgement, discretion, andattention to detail. The Executive Assistant will act as a key point of coordination for theDirector, ensuring that meetings, schedules, communications, travel, documentation, follow-ups, and day-to-day priorities are managed efficiently.The ideal candidate should be comfortable working in a fast-paced, high-expectationenvironment and interacting with HNIs, UHNIs, business associates, clients, vendors,advisors, and other senior stakeholders on behalf of the Director.Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, calls, and daily schedule
• Prioritise and coordinate the Director’s professional and personal commitments
• Act as the primary point of contact between the Director and clients, businessassociates, vendors, advisors, and other stakeholders
• Screen, prioritise, and coordinate incoming calls, messages, emails, and requests
• Prepare meeting agendas, briefing notes, presentations, documents, andcorrespondence as required
• Maintain accurate records of meetings, discussions, commitments, and follow-upactions
• Ensure that important tasks and commitments are followed up on and completedwithin the required timelines
• Coordinate with internal teams and external parties on behalf of the Director
• Organise domestic and international travel, including flights, hotels, transportation,itineraries, appointments, and related arrangements
• Coordinate private meetings, client appointments, dinners, events, exhibitions,viewings, and other engagements
• Assist the Director in managing confidential business information, documents,financial records, contracts, and correspondence
• Maintain an organised filing and documentation system, both physical and digital
• Assist with research and preparation of information required for business decisions,meetings, acquisitions, and client interactions
• Coordinate with accountants, lawyers, consultants, banks, vendors, and otherprofessional advisors when required
• Assist in monitoring invoices, payments, expenses, reimbursements, and otheradministrative matters relating to the Director
• Handle sensitive and confidential matters with absolute discretion
• Support the Director with personal administrative requirements and appointmentswhen required
• Anticipate the Director’s requirements and proactively address matters before theybecome urgent
• Ensure the Director is adequately briefed and prepared for meetings, travel,appointments, and important engagements
• Take on additional responsibilities and special projects as required by the DirectorClient & Relationship ManagementThe Executive Assistant will also be expected to maintain a high level of professionalismwhen interacting with V&N Luxury’s clientele and network.Responsibilities may include:
• Coordinating communication with HNI/UHNI clients and important contacts onbehalf of the Director
• Maintaining confidentiality regarding client identities, purchases, preferences, andpersonal information
• Coordinating private viewings, meetings, dinners, travel, and other clientengagements
• Maintaining and updating important contact databases and relationship records
• Ensuring that important client requests and commitments are communicated to theappropriate team members
• Following up on matters discussed by the Director with clients and businessassociates
• Building familiarity with the Director’s professional network, preferences, workingstyle, and prioritiesIdeal Candidate
• 5–10 years of experience as an Executive Assistant, Personal Assistant, Chief ofStaff, or in a similar high-level support role
• Experience working directly with a business owner, promoter, entrepreneur, CEO,Director, HNI, UHNI, or senior executive preferred
• Exceptional communication skills in English and Hindi, with proficiency in thelocal language
• Excellent written English and the ability to draft professional emails, messages,letters, and correspondence
• Highly organised, detail-oriented, and systematic
• Strong time-management and prioritisation skills
• Confident, composed, polished, and professional in appearance and communication
• Comfortable interacting with HNIs, UHNIs, senior executives, business owners,celebrities, clients, and other high-profile individuals
• Strong interpersonal skills with the ability to maintain relationships professionally
• Excellent follow-through and the ability to manage multiple priorities simultaneously
• Strong computer skills and proficiency with Microsoft Office / Google Workspace,email, calendars, spreadsheets, presentations, and digital communication tools
• Willingness to work flexible hours when required by the Director’s schedule
• Willingness to travel domestically and internationally when required
• A valid passport and ability to travel internationally would be an advantage
• Prior experience in luxury, hospitality, private banking, luxury retail, art, fashion,automobiles, watches, real estate, or other high-end environments would be anadvantagePersonal AttributesWe are looking for someone who is:
• Extremely discreet and trustworthy
• Proactive rather than reactive
• Calm under pressure
• Exceptionally organised
• Resourceful and solution-oriented
• Polished and well-presented
• Comfortable handling confidential and sensitive information
• Able to anticipate requirements rather than simply wait for instructions
• Mature enough to exercise judgement and know when matters require escalation
• Flexible and willing to take ownership of responsibilities
• Comfortable working closely with the Director in a high-trust environmentWhat We ValueThis is not a conventional administrative role. The ideal candidate should become anextension of the Director — someone who understands priorities, remembers details,manages relationships, anticipates requirements, and ensures that nothing important fallsthrough the cracks.Discretion, loyalty, responsiveness, judgement, and attention to detail are critical to thisposition.LocationJubilee Hills, Hyderabad