Executive Assistant - VIP Support

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and secretarial support to senior leadership. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth operation of executive office functions.Key ResponsibilitiesManage and maintain executive calendars, appointments, meetings, and travel arrangementsCoordinate internal and external meetings, including preparation of agendas, presentations, and meeting materialsPrepare, review, and manage correspondence, reports, presentations, and other business documentsTake meeting minutes, track action items, and follow up on deliverablesHandle confidential information with a high degree of professionalism and discretionScreen calls, emails, and visitors, ensuring timely responses and effective communicationCoordinate with internal departments and external stakeholders on behalf of senior managementMaintain accurate filing systems, records, databases, and documentationAssist in organizing corporate events, business meetings, and executive visitsMonitor office supplies and support administrative processes as requiredSupport the preparation of reports, dashboards, and presentations using Microsoft Office applicationsEnsure compliance with organizational policies, procedures, and administrative standardsQualifications & ExperienceBachelor's degree in Business Administration, Management, or a related field.Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.Strong experience in calendar management, meeting coordination, and executive support.Excellent verbal and written communication skills in English.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience with document management systems and collaboration platforms is an advantage.Strong organizational, multitasking, and time-management skills.Ability to work independently and prioritize tasks in a fast-paced environment.High level of professionalism, discretion, and confidentiality.