Executive

Travel & Immigration AdministrationMaintain and regularly update the employee travel database in Excel, including passport copies, visa records, visa expiry dates, and other travel-related documents for employees and eligible family members.Coordinate and follow up on visa applications, visa renewals, passport renewals, and related documentation to ensure timely completion and compliance with applicable requirements.Maintain accurate records, trackers, and reminders for passport and visa expiry dates to facilitate timely renewals and avoid lapses.Confidentiality & Records ManagementMaintain strict confidentiality when handling sensitive company information, employee records, passports, visas, property documents, contracts, and business-related information.Maintain accurate, organized, and confidential records, databases, trackers, contracts, certificates, licenses, and other administrative documentation.Monitor critical deadlines, renewal dates, expiry dates, and outstanding actions, and proactively follow up to ensure timely completion.Corporate & Government AdministrationCoordinate trade license renewals and follow up with relevant government authorities, consultants, PROs, and service providers to ensure renewals are completed within required timelines.Assist with PRO-related activities, government submissions, legal documentation, and other corporate administrative requirements as required.Coordinate with external entities and service providers, including DU, Etisalat, Nakheel, DEWA, and other relevant organizations, for account management, service requests, documentation, payments, renewals, and issue resolution.Property & Accommodation ManagementManage company-owned and company-managed properties and maintain accurate and up-to-date property records.Manage Ejari registrations and renewals, including preparation of required documentation and coordination with relevant authorities, landlords, tenants, and service providers.Coordinate tenancy contracts, Ejari drafts, renewals, amendments, and other property-related documentation.Liaise with landlords, tenants, contractors, and service providers regarding tenancy agreements, Ejari registrations, property documentation, maintenance issues, renewals, and other tenancy requirements.Maintain organized records of tenancy contracts, Ejari documents, property agreements, property details, and renewal dates.Manage accommodation records, including room allocations, tenancy-related documentation, company-provided amenities, and related administrative requirements.Assets, Vehicles & Office ResourcesMaintain accurate records of IT assets, office equipment, SIM cards, and other company resources.Assist with the administration and coordination of company vehicles, including record maintenance, registration and renewal follow-ups, insurance-related documentation, and transportation logistics.Office Administration & LogisticsAssist with daily office administration, facilities, supplies, vendors, reception, meetings, and events.Assist with office logistics, courier and mail management, visitor coordination, and domestic and international travel arrangements.Coordinate with the Human Resources department during employee onboarding by facilitating required documentation, office arrangements, access requirements, accommodation coordination, and related administrative support.Stakeholder CoordinationDevelop and maintain effective working relationships with management, employees, government authorities, consultants, vendors, landlords, tenants, contractors, and external service providers.Perform any additional responsibilities, administrative duties, and assignments as delegated by management from time to time.