Executive Coordinator

WE’RE HIRING | Executive Coordinator to the Managing DirectorWe are looking for a highly organized, proactive and responsible Executive Coordinator to the Managing Director to support the effective management of multiple businesses, ongoing projects and management priorities.This is a hands-on coordination role for someone who can bring structure to a fast-moving business environment, manage priorities, follow up consistently and ensure that important tasks and projects move forward on time.Key Responsibilities

• Manage and organize the Managing Director’s calendar, meetings, appointments and daily priorities
• Plan and coordinate daily and weekly schedules to ensure effective use of the MD’s time
• Maintain a central tracker for tasks, projects, deadlines and management priorities across multiple companies
• Follow up with managers and team members on tasks and actions assigned by the Managing Director
• Monitor ongoing projects and proactively identify delays, pending matters and required follow-ups
• Maintain meeting action points and ensure responsible persons complete agreed actions within deadlines
• Prepare concise daily/weekly updates highlighting priorities, pending matters and decisions requiring MD attention
• Coordinate meetings, calls, documents, presentations and management requirements
• Support communication and coordination between the Managing Director, management teams and external stakeholders
• Organize important business information, correspondence and management records
• Handle confidential information with a high level of professionalism and discretionWho We Are Looking For✓ Exceptionally organized with strong time-management skills✓ Proactive and able to take ownership of follow-ups✓ Able to manage multiple priorities and projects simultaneously✓ Confident in coordinating with managers, employees and external stakeholders✓ Strong written and verbal communication skills✓ Good command of English and Sinhala✓ Comfortable with Microsoft Office, Google Workspace and digital productivity/task-management tools✓ Able to prepare professional emails, reports, summaries and management updates✓ Detail-oriented, dependable and capable of working with minimal supervision✓ Able to work effectively in a dynamic environment where priorities may change quicklyPrevious experience in Executive Coordination, Executive Assistance, Project Coordination, Management Support or Administration will be an advantage.About the OpportunityThis position provides direct exposure to the Managing Director and the opportunity to coordinate activities across multiple businesses and projects.We are looking for someone who does not simply wait for instructions, but takes ownership, follows through and helps ensure that plans are converted into action.Position: Executive Coordinator to the Managing Director

Employment Type: Full-time

Location: Wattala, Sri Lanka