Executive - Event Coordination

Company Description Havelock City Mall is the newest and most vibrant shopping destination in Sri Lanka, offering a modern and dynamic retail experience in Colombo. The mall brings together a diverse mix of local and international brands, dining options, and entertainment venues under one roof. It is designed to provide visitors with a safe, comfortable, and engaging environment for shopping and leisure. Havelock City Mall aims to deliver high-quality services and events that enhance the overall visitor experience and strengthen its position as a premier lifestyle hub.Role Description Plan, coordinate and execute mall events, promotions and activations, ensuring smooth on-ground delivery from setup through completion.Coordinate all event technical requirements including sound, lighting, staging, power, production setup and related event infrastructure, while ensuring compliance with required safety standards.Manage event logistics, vendor coordination, installation schedules, dismantling and operational requirements to ensure events are delivered safely, on time and within agreed specifications.Coordinate mall signage and branding requirements, including promotional signage, event branding, directional signage and other physical branding installations across the mall.Prepare and maintain operational documentation including floor layouts, setup plans, drawings, vendor briefs, quotations and comparative summaries, and coordinate the administrative process through purchase approval and invoice submission to Finance.QualificationsMinimum 4 years of hands-on experience in events, promotions, activations or a related field, preferably within retail, hospitality, entertainment, exhibitions, agencies or other high-activity environments.Good practical knowledge of event production, sound, lighting, staging, event logistics and safety requirements.Experience in working with event suppliers, production vendors, signage suppliers and other external service providers.Strong planning, coordination and problem-solving ability, with attention to detail and the ability to manage multiple operational requirements simultaneously.Good verbal and written communication skills in English, with the ability to prepare briefs, documentation and coordinate effectively with internal teams and external partners.Must be willing to work weekends, public holidays and extended hours when required for events and installations.