Executive Office Administrator - Arabic Speaking

We are seeking a highly organized, proactive, and discreet Executive Office Administrator to provide comprehensive administrative and personal support to senior management.The successful candidate will be professional, detail-oriented, and capable of managing multiple priorities in a fast-paced and confidential environment. The role requires excellent communication, strong follow-up and coordination skills, and the ability to work independently while effectively managing relationships with internal teams and external stakeholders.Key ResponsibilitiesManage the Director’s calendar, appointments, meetings, and daily schedule.Handle emails, phone calls, correspondence, and follow-ups on behalf of management.Coordinate internal and external meetings, appointments, and business engagements.Arrange business and personal travel, including flights, hotels, transportation, and detailed itineraries.Prepare reports, presentations, letters, meeting agendas, minutes, and other business documents.Maintain organized records, files, contracts, and confidential documentation.Handle confidential business and personal information with the highest level of discretion and professionalism.Support senior management with personal appointments, arrangements, and administrative requirements when required.Coordinate with internal departments and external service providers to ensure smooth and timely execution of tasks.Maintain office and administrative records and ensure routine tasks are completed accurately and on time.Provide general administrative support and undertake other duties as assigned by management.RequirementsBachelor’s degree or equivalent qualification preferred.Minimum 5 years of experience as a Personal Secretary, Executive Assistant, Admin Assistant, Office Manager, or in a similar role.Previous experience supporting a Director, CEO, Managing Director, investor, business owner, or senior executive is preferred.Experience in an investment company, financial services, real estate, family office, or similar environment will be an advantage.Excellent verbal and written English communication skills.Strong proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint.Excellent organizational and time-management skills.