Executive Office Administrator

Roles & ResponsibilitiesProvide comprehensive administrative and day-to-day operational support to the General Manager.Perform secretarial and administrative duties, including handling telephone calls, managing appointments, scheduling meetings, and preparing correspondence.Attend meetings, as and when required, and accurately record and prepare meeting minutes.Follow up on pending tasks and ensure that deadlines and deliverables are met in a timely manner.Maintain a proper and systematic filing system and ensure effective document control for easy access, retrieval, and record management.Ensure compliance with company administrative procedures and policies, particularly in relation to purchase requisitions (PR), payments, claims, and reimbursement approval processes.Perform any other duties and responsibilities as assigned by Management from time to time.RequirementsMinimum Diploma in Business Administration, Business Management, or a related field.Minimum three (3) years of relevant experience in a similar administrative or secretarial role.Proven ability to provide high-quality secretarial and office management support in a dynamic and fast-paced working environment.Demonstrated ability to maintain strict confidentiality and work independently with minimal supervision.Strong interpersonal and communication skills, with a professional and pleasant personality.Proficient in Microsoft Office applications, including Microsoft Word, Excel, and PowerPoint.Excellent command of both written and spoken English and Bahasa Malaysia.