Executive Office Manager

Company DescriptionHameem Technologies is an Abu Dhabi-based technology investment and innovation company focused on building national capability for the United Arab Emirates. The organization identifies, invests in, and develops advanced technologies in areas such as defence and security, artificial intelligence, autonomous systems, advanced manufacturing, and emerging technology. By combining capital, engineering expertise, and strong partnerships with world-leading firms, Hameem Technologies moves solutions from prototype to deployable capability in real operational environments. As a mission-led company, it measures success by the value its capabilities provide to the nation and the trusted relationships it builds with government bodies, technology partners, and suppliers.Role DescriptionTheExecutive Office Manager acts as the administrative backbone of the company. The role combines direct support to the Chief Executive Officer managing the executive calendar, correspondence, and confidential matters with full ownership of day-to-day office operations and administrative support for the entire team. Given the company's compact size, this position serves as the single point of reference for all administrative, operational, and government-liaison matters.Key ResponsibilitiesExecutive SupportManage the CEO's calendar, coordinating meetings, travel arrangements, and schedules across competing priorities with strict confidentialityPrepare and maintain executive correspondence, reports, presentations, and documentation with accuracy and professionalismServe as the primary point of contact for internal departments and external stakeholders requiring CEO engagementManage confidential information and sensitive communications in line with corporate governance standardsTrack action items and follow-up matters arising from executive meetings, ensuring accountability and timely completionOffice Management & Team SupportManage day-to-day office operations, facility maintenance, and resource allocation to support the whole teamCoordinate office-level administrative purchasing (office supplies, equipment, and routine office vendors)Provide hands-on administrative support to all employees and keep internal work processes running smoothlyCoordinate office facilities, security protocols, health and safety compliance, and business continuity planningEnsure adherence to UAE labour regulations, health standards, and organisational governance frameworksPrepare reports on operational metrics and budgetary performance for management reviewLiaise with government agencies and regulatory authorities to maintain complianceQualifications & RequirementsUAE National (mandatory requirement)Bachelor's degree in Business Administration, Management, or a related discipline3–5 years of relevant experience in office management and/or executive support rolesProven experience dealing with senior leadership / C-suite executivesStrong understanding of UAE Federal Decree-Law No. 33 of 2021 and relevant emirate-level regulationsFamiliarity with government procedures and liaising with public authoritiesProficiency with office management systems, scheduling software, Microsoft Office Suite, and digital collaboration toolsSkills & CompetenciesExecutive calendar and time management, with exceptional organisational, prioritisation, and multitasking skillsOffice management and facilities coordination, including office-level purchasing and vendor coordinationBudget monitoring and cost controlConfidentiality, discretion, and professional judgment with sensitive informationClear written and verbal communication across all levels, including senior leadershipAnticipatory thinking, proactive problem-solving, and composure under pressureReliability, integrity, and a service-oriented mindset toward the whole team and external visitors