Executive Operation Coordinator

Are you the person who walks into chaos and immediately starts building a system for it?Amen Real Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving.This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person.The Quick Snapshot✅ Pay: $25–$30/hr DOE✅ Health Insurance + 401(k)✅ Paid twice a month (5th & 20th)✅ Paid CAR certification training✅ Growth path to EA or Ops Manager✅ Work directly with leadership✅ 90-day performance review✅ Sacramento office — never remoteWhat You’ll DoYour day spans five main areas:Listings & Transaction SupportOwn listing coordination in MLS (Metrolist) from input to closeManage signage, Supra boxes, flyer boxes, open houses, and broker eventsSupport our remote Transaction Coordinator (Mackenzie) through Sisu automationsMeet inspectors, assist with walkthroughs, handle key deliveryComplete AVIDs and coordinate with agents on file requirementsTechnology & SystemsBe the team’s point person for our full tech stack: ClickUp (your primary task tool), Sisu, Follow Up Boss, HighLevel, Rezen, RealScout, AgentFire, Shilo.ai, Slack, and moreBuild and document SOPs and Looms for every process that doesn’t have oneSupport CRM organization, lead verification, and database accuracySOAR Community & Coaching PlatformManage the backend of our Skool community and Amen Connect coaching platformCoordinate member onboarding, content uploads, and training resourcesSupport SOAR events and ensure a professional member experiencePast Client MarketingExecute email, text, postcard, and call campaigns through Follow Up Boss and HighLevelManage client segmentation, tagging, and appreciation eventsTrack campaign performance and ensure no past client falls through the cracksDaily Office & Agent SupportOpen and close the office, sort mail, restock supplies, manage vendorsPost and schedule daily social media content; comment on leadership’s reelsPrint and mail recruiting postcards; run errands and make post office runsSupport agent onboarding: materials, name tags, alarm codes, tech setupSet up, record, and upload team meetings; run slides for weekly trainingWho You Are3–5 years of administrative, executive support, or operations experienceA ClickUp power user (or fast learner) who closes tasks daily without being remindedTech-savvy — you enjoy learning new platforms and you’re not intimidated by automationCalm and steady in a fast-paced, open-office environment with high-energy leadershipProactive communicator — you flag problems before they become firesComfortable owning your role completely — you are the only person who does what you doReal estate experience is a plus; a systems mindset and ownership mentality matter moreA Note on Our EnvironmentWe believe the right person deserves an honest picture of where they’re walking into:This is a lively, open office — agents, guests, and leadership share the space all dayJim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runsWe move fast — priorities shift, things stack up, and we need someone who stays grounded when they doYou are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitiveIf that sounds like your kind of place — we want to hear from you.How to ApplySubmit your resume to apply. No cover letter required.If your background looks like a strong fit, we will reach out with a short follow-up question and ask you to record a brief Loom video before we schedule an interview. The process is simple and we move fast.We review every application. If we’re interested, you’ll hear from us within a few days.Benefits:401(k)Health insuranceWork Location: In person