Executive Personal Assistant

At Kudo we are seeking a highly organised, proactive and discreet Executive Personal Assistant to provide comprehensive professional and personal support to the CEO.The successful candidate will become a trusted extension of the CEO, proactively managing priorities, communications, schedules, travel and day-to-day requirements to ensure both professional and personal commitments run as efficiently as possible.This is a high-ownership role requiring excellent judgement, initiative and discretion. The successful candidate should be comfortable anticipating requirements, identifying and resolving issues independently, and taking responsibility for tasks from initial request through to completion without requiring continual follow-up or instruction.Your Role:Executive, Calendar & Communications ManagementTake ownership of the CEO’s calendar, meetings, appointments and daily schedule across professional and personal commitments.Proactively identify scheduling conflicts, upcoming commitments, deadlines and associated requirements, ensuring appropriate preparation without needing to be prompted.Coordinate internal and external meetings across multiple locations and time zones.Manage and prioritise emails, messages and other communications as required, ensuring urgent or important matters are brought to the CEO’s attention.Draft correspondence and responses on behalf of the CEO where appropriate.Follow up on outstanding communications, actions and commitments to ensure matters are progressed and completed.Prepare meeting information, agendas and supporting documentation where required.Act as a trusted point of contact between the CEO and internal and external stakeholders.Travel & LogisticsCoordinate domestic and international business and personal travel, including flights, accommodation, transfers, transportation and detailed itineraries.Research travel options, hotels, restaurants and related services, presenting a concise shortlist of the most suitable options rather than simply forwarding information.Anticipate travel requirements and ensure all necessary arrangements, bookings and documentation are organised in advance.Manage changes, cancellations and last-minute requirements efficiently and independently.Coordinate meetings, reservations, transportation and other arrangements associated with travel.Personal Assistance & Day-to-Day ManagementManage personal bookings, appointments, reservations, purchases, deliveries, errands and other day-to-day arrangements as required.Coordinate personal diary commitments alongside business requirements.Liaise with household staff, maintenance providers, drivers and other personal suppliers and service providers where required.Research and recommend suitable services, suppliers, purchases and other options, providing clear and considered recommendations.Coordinate personal travel and associated arrangements.Manage ad hoc personal administrative matters with discretion and sound judgement.Follow personal tasks through from start to finish, proactively resolving issues wherever possible rather than waiting for further instruction.Research, Administration & OrganisationConduct research across travel, accommodation, restaurants, services, suppliers, purchases and other areas as required, providing concise recommendations and shortlisted options.Manage expenses, receipts and supporting documentation where required.Maintain organised records, documents and relevant executive information.Assist with the preparation and coordination of meetings, events and executive engagements.Liaise with colleagues, suppliers and external contacts to coordinate arrangements on behalf of the CEO.Take ownership of ad hoc projects and administrative requirements, ensuring tasks are progressed through to completion.Identify opportunities to streamline processes, reduce unnecessary administration and make the CEO’s professional and personal schedule more efficient.Technology & SystemsBe highly comfortable using technology, AI tools and modern productivity platforms to improve organisation and efficiency.Confidently use calendar, communication, travel, document management and collaboration systems.Quickly learn and adapt to new software, applications and internal systems.Proactively identify technology or tools that could simplify recurring tasks and improve productivity.What Makes You A Great Fit:Previous experience as an Executive Assistant, Personal Assistant or in a similar role supporting a CEO, founder or senior executive.Exceptional organisational, prioritisation and time-management skills.Strong attention to detail and the ability to manage multiple priorities simultaneously.Excellent written and verbal communication skills.Confident managing complex calendars, communications and international travel arrangements.Highly discreet and trustworthy, with a strong understanding of confidentiality.Proactive, resourceful and comfortable making sensible decisions independently.Strong research skills with the ability to assess options and make considered recommendations.Technologically confident and comfortable adopting new systems, AI and productivity tools.Able to remain calm and solutions-focused when plans or priorities change at short notice.Reasonable flexibility outside standard working hours may occasionally be required, particularly during CEO travel. What We Offer:Competitive remuneration packageWork life balance with hybrid modelFlexible working hours to support productivity and personal rhythmHalf day Birthdays offReferral bonusRegular team-building and company events to keep our culture connected and funPartner of Udemy Business - unlimited learning for continuous professional and personal developmentKudo offers equal employment opportunities for all job seekers. Encouragement of equality and of equal opportunities is a fundamental priority of our company during the interview selection process and during employment.