Executive Personal Assistant

PERSONAL / EXECUTIVE ASSISTANT TO THE OWNER & CEOPosition: Personal Assistant / Executive Assistant (PA/EA)Reports To: Owner / CEOLocation: Dubai, UAE (office-based, with flexibility)Type: Full-timeABOUT THE COMPANYWe are a diversified group company operating a portfolio of investment holdings and operating businesses across consulting, fashion, retail and logistics. The group's leadership oversees a fast-moving, multi-entity structure, and is seeking a highly capable Personal/Executive Assistant to provide dedicated support at the Owner/CEO level.ROLE OVERVIEWThis is a pivotal role sitting at the right hand of the Owner/CEO, providing seamless personal and executive support across both business and private matters. The ideal candidate is a true self-starter — someone who works well independently, uses sound judgement, anticipates needs before being asked, and finds solutions without waiting to be told how. Given the breadth of the group's activities, the role requires comfort operating across very different worlds — from investment and consulting to fashion and retail — often in the same day.KEY RESPONSIBILITIESExecutive Support- Manage a complex, ever-changing calendar across group companies, proactively resolving scheduling conflicts and prioritizing competing demands- Coordinate meetings, board calls, and investor sessions — preparing agendas, materials, and minutes, and tracking follow-up actions to completion- Screen, prioritize, and manage correspondence, calls, and requests on behalf of the Owner/CEO, acting as a trusted gatekeeper- Prepare and format presentations, reports, and briefing documents to a polished, executive standard- Act as a liaison between the Owner/CEO and senior leadership across the portfolio companies (consulting, fashion, and retail), ensuring clear and timely communication- Coordinate cross-company projects and initiatives, following up independently to keep deliverables on track- Conduct research, gather information, and compile summaries to support decision-makingTravel & Logistics- Arrange complex domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation, for both business and personal trips- Anticipate travel needs and proactively resolve itinerary changes and disruptionsPersonal & Lifestyle Support- Manage personal appointments, errands, and day-to-day lifestyle matters with discretion- Coordinate personal and family schedules, occasions, and events alongside business commitments- Liaise with vendors, suppliers, and contractors on personal matters as required- Track and reconcile personal expenses, invoices, and paymentsAdministration & Organization- Maintain confidential files, records, and documentation with the highest level of discretion- Manage expenses and budgets relating to the Owner/CEO's office- Plan and coordinate both corporate and personal events- Take ownership of ad hoc projects and tasks as they arise, seeing them through to completion without close supervisionWHAT WE'RE LOOKING FOR- A true self-starter and self-motivated professional who works well on their own initiative, with a naturally resourceful, solutions-first mindset- Proven experience as a PA/EA supporting a senior executive, business owner, or family office — ideally within a multi-company or group structure- Exceptional organizational skills with the ability to multitask and manage shifting priorities calmly and efficiently- Excellent written and verbal English; additional languages are a strong advantage- Strong working knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and presentation tools- Comfortable and proactive in using AI platforms and tools (e.g. ChatGPT, Claude, Copilot) to improve efficiency and output quality- Familiarity with organizational and productivity tools (e.g. Notion, Asana, Trello, or similar)- Unquestionable discretion, integrity, and the ability to handle highly confidential information- Flexible and adaptable, with willingness to be reachable outside standard hours when required- Based in Dubai and able to work from the office, with flexibility to accommodate the Owner/CEO's schedule