Executive Secretary & Office Assistant

Executive Secretary & Office AssistantWe are seeking a highly organized, dependable, and hands-on Executive Secretary & Office Assistant to directly support the CEO and assist with the day-to-day administrative and operational needs of the office.This is a varied role combining executive and personal support, office administration, and general operational assistance. The ideal candidate is organized, flexible, discreet, and comfortable handling different day-to-day responsibilities as needed.Key ResponsibilitiesExecutive & Personal SupportManage the CEO’s calendar, appointments, reminders, correspondence, documents, and daily follow-ups. Assist with business and personal arrangements, errands, purchases, and other day-to-day requirements when needed. Support the CEO’s daily office routine and needs, including refreshments and general assistance as required. Assist with meetings when needed, including preparation, Minutes of Meeting (MOM), and follow-up on action items. Office & Administrative SupportHandle general office administration, filing, documentation, data entry, and preparation of Excel sheets, reports, and basic accounting records. Assist with employee documentation, attendance, salary-related paperwork, and general HR administrative follow-up. Maintain an organized, presentable, and properly supplied office, coordinating supplies, maintenance, and other office requirements when needed. Assist with company websites and systems, including product/data updates, online orders, and other administrative tasks. Welcome visitors and provide appropriate hospitality when required. Operational SupportCoordinate with the shop, warehouse, suppliers, and other parties as required for day-to-day business needs. Visit the shop, warehouse, or other locations when needed for paperwork, signatures, follow-ups, stock-related tasks, or other operational requirements. Assist with stock counts and product-related tasks, including recording shortages, documentation, organization, or photography when required. Provide additional hands-on support during busy periods or special occasions when needed. GeneralMaintain confidentiality and discretion when handling company, employee, and CEO information. Adapt to changing priorities and carry out other business or personal support tasks assigned by the CEO. RequirementsUniversity degree. Minimum 3 years of relevant experience in secretarial, administrative, executive support, or a similar role. Strong organizational skills and attention to detail. Good proficiency in Microsoft Excel and Word. Strong written and verbal communication skills in Arabic and English. Ability to multitask, prioritize, and follow up effectively. Professional, dependable, discreet, flexible, and comfortable with a hands-on working style. Willing to carry out occasional tasks outside the office when required.