Executive Secretary

Job SummaryThe Executive Secretary provides high-level administrative support to senior leadership, ensuring efficient operations, effective communication, and organized workflow. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities Manage complex calendars, coordinate meetings, and arrange travel itineraries Prepare, edit, and format correspondence, presentations, and reports Screen, prioritize, and respond to inquiries from executives and stakeholders Plan and coordinate internal and external meetings, events, and conferences Maintain filing systems, records, and confidential information with high accuracy Prepare agendas, take minutes, and track action items Liaise with internal teams and external partners to ensure timely delivery of tasks Support special projects and cross-departmental initiatives as needed Monitor and manage office workflow to optimize efficiencyRequired Qualifications 5-7 years of experience in administrative support or executive assistance Strong command of calendar management, travel coordination, and correspondence Excellent written and verbal communication skills Demonstrated ability to handle confidential information with integrityPreferred Qualifications Experience supporting C-suite executives Proficiency in project coordination and event planning Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools Comfort working in a dynamic, deadline-driven environmentSkills And Competencies Superior organizational and time-management abilities Exceptional attention to detail and accuracy Strong problem-solving and proactive decision-making Professionalism, discretion, and sound judgment Collaborative mindset with effective interpersonal skillsEducation and Certifications Bachelor’s degree in Business Administration, Communications, or a related field (preferred) Certifications in administrative management or office administration are a plus