Executive Secretary

dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.As part of dubizzle Group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.We are seeking a highly organized, resourceful, and discreet Executive Secretary to provide comprehensive executive support to the CEO. The role requires excellent coordination, communication, and time management skills to ensure smooth day-to-day operations, efficient scheduling, and professional representation of the CEO's office.In this role, you will:Executive Support & Calendar Management:Manage the CEO's complex calendar, meetings, and travel itineraries (Egypt, UAE, and international)Prioritize and resolve scheduling conflicts proactivelyPrepare agendas, minutes, and follow-up action items for meetingsTravel & Logistics:Coordinate all travel arrangements including flights, visas, accommodation, and local transportationEnsure seamless travel support between Egypt and UAE, including last-minute changesOffice & Communication Management:Act as the first point of contact for the CEO—screening calls, emails, and correspondenceDraft, review, and proofread official communications, reports, and presentationsMaintain a high level of confidentiality and discretion at all timesAdministrative Excellence:Organize and maintain files, records, and documents (both electronic and physical)Handle expense claims, approvals, and reimbursements for the CEOCoordinate with internal teams and external stakeholders on behalf of the CEOSpecial Projects:Support the CEO with research, data collection, and preparation of briefing materialsManage ad-hoc assignments requiring judgment, initiative, and follow-throughRequirementsQualifications & Skills:Bachelor's degree in Business Administration, Management, or related field5+ years of experience in an executive assistant or executive secretary role, preferably supporting C-level executivesExcellent written and verbal communication skills in English and ArabicStrong organizational skills with attention to detail and the ability to multitask under pressureProficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of digital collaboration tools is an advantageHigh level of integrity, discretion, and professionalismFlexibility to occasionally travel and adapt to changing prioritiesPersonal Attributes:Strong interpersonal skills with the ability to build positive working relationshipsHighly proactive and solution-orientedCulturally aware and adaptable, with experience working in multinational environmentsCalm under pressure with excellent problem-solving abilitiesBenefitsA fast paced, high performing teamComprehensive Health InsuranceLife InsuranceRewards & RecognitionsLearning & Development opportunities#Egyptdubizzle