Executive Secretary

Job SummaryTo provide comprehensive administrative support to ensure smooth day-to-day operations by coordinating meetings, handling correspondence, following up with departments, and ensuring efficient execution of all office and administrative tasks.ROLES & RESPONSIBILITIESManage and organize the daily calendar and schedule of the Executive Committee.Prepare meetings by sending invitations, setting agendas, and taking minutes.Follow up on meeting outcomes and ensure actions are completed by the responsible parties.Handle incoming calls, respond to inquiries, and direct them appropriately.Draft and format reports, letters, and internal/external communications.File and organize both physical and digital documents securely and efficiently.Coordinate with other administrative teams to support seamless operations.Perform general office duties such as printing, copying, and handling mail.QUALIFICATIONSMinimum Education RequiredBachelor’s degree in administration, Secretarial Studies, or any related field.Proficiency in computer use and MS Office programs (Word, Excel, PowerPoint, Outlook).