Executive Secretary

Job Description:Responsible for providing administrative and organizational support to senior management by managing schedules, preparing meeting minutes, coordinating official correspondence, and organizing daily tasks. The Executive Secretary works directly with leadership to ensure work is conducted efficiently and with a high level of precision.Duties and Responsibilities:Managing Correspondence and Documents:Draft and prepare letters, reports, and official correspondence with accuracy and professionalism.Organize and maintain files and documents to ensure easy access.Follow up on incoming and outgoing mail for senior management.Organizing Meetings and Preparing Minutes:Coordinate and arrange internal and external meeting schedules for senior management.Prepare and distribute meeting agendas in advance.Accurately record meeting minutes, including decisions, recommendations, and required actions.Follow up on tasks resulting from meetings to ensure completion.Managing Time and Schedules:Organize the daily schedule for senior management and track appointments.Arrange meetings and appointments, ensuring adherence to priorities.Organizing Travel and Official Assignments:Arrange travel schedules, including flight and hotel bookings.Prepare expense reports related to official assignments.Administrative Support to Senior Management:Prepare reports, presentations, and required documents for senior management.Coordinate with other departments to ensure smooth implementation of directives.Stay updated on administrative developments and provide recommendations to improve workflows.Maintaining Confidentiality:Safeguard sensitive information and data related to senior management.Ensure secure handling of documents and correspondence.Development and Improvement:Suggest enhancements to administrative procedures to increase efficiency.Keep up with technological advancements in administrative automation and apply them.Job Requirements:Bachelor's degree in Business Administration, Public Administration, or a related field.At least 5 years of experience in executive secretarial roles.Proficiency in Microsoft Office (Word, Excel, PowerPoint).Skilled in using time management and scheduling tools.Excellent communication skills in Arabic and English (spoken and written).Strong time management and prioritization abilities.Attention to detail and accuracy in work.Strong organizational and leadership skills.