Executive Secretary

Windmills Group, established in 2016, is a leading asset valuation, building consulting, and management advisory services firm based in the UAE. We provide precise valuations for residential, commercial, industrial, and trade-related properties, as well as plant machinery and equipment. Windmills also has a range of building consulting services such as reserve fund studies, building conditions audits and much more. With over 800 corporate clients and a global network in 13 countries, Windmills Group is recognized for its high-quality service and has received numerous awards from the Dubai Land Department and Real Estate Regulatory Agency.Key Responsibilities:• Manage the Chairman’s calendar, including scheduling meetings and appointments.• Prepare meeting agendas, minutes, and follow-up correspondence.• Handle incoming and outgoing communications, including emails, calls, and correspondence.• Serve as a liaison between the Chairman and internal/external stakeholders.• Coordinate with other departments to ensure timely delivery of information and reports.• Maintain strong relationships with key contacts, partners, and clients.• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.• Plan and organize events, meetings, and conferences as required.• Assist in the preparation of presentations and materials for strategic initiatives.• Conduct research and gather data to support decision-making processes.• Provide input on workflow improvement and oUice management practices.• Draft, proofread, and edit reports, presentations, and other documents.• Organize and maintain an eUicient filing system for records and documents.• Manage sensitive and confidential information with utmost discretion.• Address urgent or unexpected issues with flexibility and efficiency.• Undertake special projects and assignments as delegated by the Chairman.• Provide primary medical support, First Aid, and handle basic medical services.Required Skills & Qualifications➤ Bachelor's degree or diploma in Healthcare Administration, Nursing, medical sciences or a related field.➤ Minimum of 2-4 years of experience in a similar executive-level support role.➤ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially in booking and managing the chairman's calendar.➤ Strong organizational skills with keen attention to detail and problem-solving abilities.➤ Ability to handle confidential information with professionalism.➤ Strong interpersonal skills and customer service skills.➤ UAE experience will be an added advantage.➤ Excellent organizational and multitasking skills.➤ Strong writing and verbal communication skills in English