Executive Secretary

Job Summary:One of our clients are looking for Executive Secretary who provides high-level administrative and organizational support to senior management within a real estate company. The role manages executive schedules, correspondence, meetings, documents, and coordination with internal departments, property owners, developers, contractors, consultants, and clients.Key ResponsibilitiesManage the executive’s calendar, appointments, meetings, and daily priorities.Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documents.Record meeting minutes, distribute action points, and follow up with responsible departments.Draft and review professional emails, letters, reports, memoranda, and official correspondence.Organize and maintain confidential executive, administrative, and real estate-related documents.Coordinate communication with clients, investors, property owners, developers, contractors, consultants, and government authorities.Monitor deadlines, approvals, agreements, and management instructions to ensure timely completion.Support the preparation and organization of property reports, proposals, contracts, and project documentation.Arrange business travel, accommodation, transportation, and executive itineraries.Screen telephone calls, emails, visitors, and requests while directing urgent matters appropriately.Maintain accurate electronic and physical filing systems for contracts, property records, and correspondence.Coordinate with departments such as Sales, Leasing, Property Management, Finance, Legal, and Projects.Assist in preparing executive reports, performance updates, and management presentations.Handle sensitive and confidential information with professionalism and discretion.Perform additional administrative duties assigned by senior management.Qualifications:Bachelor’s degree in Business Administration, Office Management, or a related field.Minimum of 3–5 years of experience as an Executive Secretary, Executive Assistant, or in a similar position.Previous experience in real estate, property development, construction, or property management is preferred.Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.Strong knowledge of professional correspondence, document control, and meeting coordination.