Executive Secretary

Key ResponsibilitiesHandles all administrative and office facilities.Prepares plans and programs for the office's activities and implements them after their approval.Participates in coordination with other departments within the organization to accomplish joint tasks.Handles all transactions and correspondence related to the Deputy, presents them to him/her, and implements his/her instructions regarding them.Carries out the drafting of letters, transactions, and memoranda, and prepares reports, copies, and photocopies.Participates in receiving visitors and clients, receiving their transactions, and presenting them to the Deputy.Participates in notifying the concerned parties of the instructions and directives issued by the Deputy.Carries out the scheduling and organization of interviews, visits, and meetings held by the Deputy, prepares the minutes, obtains their signatures from the concerned parties, and follows up on their outcomes.Participates in coordination with the General Administration of Communication and Media and the concerned parties regarding the Deputy's attendance at seminars and official events.Participates in organizing ceremonies and protocols related to receiving and bidding farewell to the Deputy and his guests, in coordination with the relevant departments and external parties.Updates the organization of records, data, and statistics related to the office's activities, maintains them, and utilizes technical capabilities in processing them.Handles the process of determining the office's needs for manpower, equipment, and materials and works to provide them.Develops periodic reports on the office's activities and achievements and proposals for improving performance therein.Complies with the organization's policies and work conduct and the procedures of the organizational unit.Performs any other tasks assigned by direct supervisors.Required ExperienceMinimum of 2 years of experience in the same field of work.EducationBachelor’s degree in business administration or any field related to the work.