Executive Secretary

Job opportunity - Executive SecretaryAbout Suliyan Trading Company:Suliyan Trading Company develops and manages a portfolio of businesses and projects across multiple sectors, with a focus on efficiency, innovation, organization, and sustainable growth.At Suliyan, we operate in a fast-paced and evolving environment and are looking for professionals who demonstrate professionalism, initiative, organization, ownership, and the ability to support efficient executive operations.About the Opportunity:Suliyan Trading Company is looking for an Executive Secretary to join our team in Jeddah and provide administrative and organizational support to the General Manager and Executive Management.We are looking for someone who is highly organized, detail-oriented, proactive, professional, and discreet, with the ability to manage schedules, meetings, correspondence, documentation, executive follow-ups, and coordination across departments and external parties.This role is ideal for someone who can operate effectively in a fast-paced environment, manage multiple priorities, and ensure that important meetings, tasks, decisions, and follow-ups are properly organized and completed.Position Details:Position: Executive Secretary

Company: Suliyan Trading Company

Department: Executive ManagementReports To: General Manager

Location: Jeddah, Saudi Arabia

Employment Type: Full-Time

Key Responsibilities

• ⁠Manage and organize the General Manager’s calendar, meetings, appointments, and commitments.- Coordinate internal and external meetings and prepare required documents and information.- ⁠Prepare meeting minutes and follow up on decisions and action items.- ⁠Follow up with departments and employees on Management instructions and assigned tasks.- Prepare and format professional letters, emails, and official correspondence.- Organize and maintain executive and administrative documents, files, and records.- ⁠Track documents requiring Management review, signature, or approval.- Coordinate between the General Manager, departments, employees, and external parties.- Professionally coordinate meetings, visits, and executive visitors.- ⁠Assist with travel arrangements, bookings, and scheduling when required.- ⁠Handle executive and administrative information with a high level of confidentiality and professionalism.Qualifications & Requirements:- Relevant qualification in Business Administration, Office Administration, Executive Secretarial Studies, or a related field.- Relevant experience in Executive Secretarial, Executive Assistance, or Administrative Support.- Good experience in calendar management, meetings, follow-up, and professional correspondence.- Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.- Excellent organization, time-management, and prioritization skills.- Strong follow-up skills with the ability to ensure tasks are completed on time.- ⁠Strong attention to detail and accuracy.- Ability to manage multiple tasks and priorities simultaneously.- Professional conduct when dealing with senior management, clients, and external stakeholders.- High level of confidentiality, discretion, reliability, and sound judgment.- Fluency in Arabic with good professional English proficiency.How to Apply:Please send your updated CV to:Job@suliyan.com.saSubject: Executive Secretary