Executive Secretary

Company name: A&M Engineering SC Vacant position: Executive secretary Headquarter: Haile Garment industrial zoneVacancy: 3 candidates neededDuties and Responsibilities· Organize and coordinate the day-to-day schedule of the Executive team, including appointments, meetings, and travel arrangements.· Manage communication channels and respond to correspondence appropriately on behalf of the executives.· Prepare and distribute internal and external documents, including reports, memos, and letters also meeting minutes.· Bind monthly executive presentations from each department· Maintain the electronic and paper files of the Executive team and ensure they are updated regularly.· Handle confidential information with discretion and professionalism.· Communicate effectively with other departments and external stakeholders.· Plan and coordinate events and conferences as required.· Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.· Perform other duties as assigned by the Executive team.· Excellent organizational and time management skills.· Strong communication and interpersonal abilities.· Attention to detail and problem-solving skills.· Ability to handle confidential information professionally.· Knowledge of office management systems and procedures.· Finalizing tender documents.Job Requirements· B.A. Degree in Admin, Secretarial, and Clerical Business and Administration or related fields.· Minimum of 2 years of proven work experience as an Executive Secretary or in a similar role.Required Skills· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).· Fluency in English and Amharic, both written and spoken.· ISO/IEC 27001:2022 Information Security Management Additional Training· Executive Administration· Records Management· Project Management · Business communication