Executive Secretary

Job title: Executive SecretaryReport to: CEOJob role: The Executive Secretary to the CEO provides high-level administrative support, ensuring the CEO's schedule, priorities, and communications are attentively managed.This role plays a key part in supporting MRC Company's executive leadership, helping with strategic planning and internal coordination efforts. The position requires discretion, professionalism, and a strong understanding of the company's objectives, operations, and stakeholder relationships.

Responsibilities

Handle the CEO's daily calendar, schedule meetings, and coordinate internal and external appointments with precision and professionalism.Prepare, review, and format executive-level documents, reports, presentations, and business correspondence.Coordinate board and leadership meetings, including agenda setting, minute taking, follow-up tracking, and action item reporting.Monitor and manage incoming communications (email, phone calls, mail), prioritizing messages and drafting responses where appropriate.Handle confidential information with the highest degree of integrity and discretion.Arrange complex travel itineraries and logistics (visas, hotels, flights, transportation) and prepare related expense reports and reconciliations.Track and follow up on strategic tasks and project deadlines on behalf of the CEO.Support cross-functional initiatives and special assignments as directed by the CEO.Support the CEO in tracking the execution of strategic, facilitating timely decisions, and ensuring leadership cadence supports overall growth, compliance, and transformation roadmap.Educational & Experience: Bachelor's degree in business administration, Executive Support Services, or a related field.Minimum of 3–6 years of experience as an Executive Secretary, supporting senior executives.Additional certification in Executive Assistance or Office Management or Board Secretariat is a plus.Skills:Exceptional organizational and time management skills.Advanced written and verbal communication abilities in English.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proficiency in AI usage (Claude, GPT..etc)High attention to detail, with the ability to multitask and manage competing priorities.Professional demeanor with strong interpersonal and problem-solving skills.Ability to maintain confidentiality and act with discretion and diplomacy.