Executive Secretary

A leading E-Commerce organization is seeking an Executive Secretary for its C Suite leader.Role Description The Executive Secretary will provide comprehensive administrative support to senior leadership, managing calendars, scheduling meetings, and coordinating travel and logistics. Daily responsibilities include preparing correspondence, reports, and presentations, maintaining organized filing systems, and handling incoming calls, emails, and inquiries in a professional manner. The role involves coordinating internal and external meetings, recording minutes, and ensuring timely follow-up on action items. The Executive Secretary will act as a key point of contact for stakeholders, support confidential documentation and records management, and assist with basic company secretarial tasks as required. This is a full-time, on-site role based in Dubai.QualificationsStrong clerical skills, including document preparation, filing, data entry, and office organization.Excellent communication abilities, both written and verbal, with a professional and clear interaction style.Experience in company secretarial work, such as maintaining records, preparing formal documentation, and supporting compliance-related tasks.Proven executive administrative assistance skills, including calendar management, meeting coordination, travel arrangements, and task prioritization.Customer service skills to handle internal and external inquiries, manage stakeholders professionally, and provide responsive support.Proficiency with office software (e.g., word processing, spreadsheets, presentation tools, email and calendar applications).Strong attention to detail, discretion in handling confidential information, and a high level of reliability.Ability to work independently, manage multiple tasks, and adapt to changing priorities in a fast-paced environment.Previous experience in an executive assistant or executive secretary role is preferred.Relevant diploma or bachelor’s degree in business administration or a related field is an advantage.