Executive Secretary

Company Description Super Star Cosmetics Pte. Ltd. is a distribution and trading company with strong distribution capabilities across the Asia-Pacific region. The company focuses on delivering cosmetic and beauty products efficiently to diverse markets, working closely with partners and clients to sustain long-term business growth. Joining Super Star Cosmetics offers exposure to regional operations and international business practices. The organization values reliability, professionalism, and strong support functions to keep its distribution network running smoothly. Team members are encouraged to contribute to a collaborative and performance-driven environment.Role Description The Executive Secretary is a full-time, on-site role based in Ho Chi Minh City, Vietnam. This role provides comprehensive administrative and secretarial support to senior management, including managing calendars, scheduling meetings, arranging travel, and preparing correspondence and reports. Daily responsibilities include organizing and maintaining files and records, handling phone calls and emails, coordinating internal and external appointments, and supporting company secretarial tasks such as preparing meeting agendas and minutes. The Executive Secretary also assists with follow-up on management decisions, liaises with internal teams and external partners, and ensures smooth office operations. The role requires a high level of professionalism, discretion with confidential information, and the ability to prioritize multiple tasks in a fast-paced environment.QualificationsFluent in English and Vietnamese, both written and spokenExcellent communication skills for handling correspondence, phone calls, and coordination with internal and external stakeholders.Experience in company secretarial work, such as preparing meeting materials, minutes, and maintaining corporate records.Proven executive administrative assistance skills, including calendar management, travel arrangements, and meeting coordination.Customer service orientation with a professional and courteous approach when interacting with clients and partners.High level of integrity, discretion, and ability to manage confidential information.Strong organizational and time-management skills, with attention to detail and the ability to multitask.Proficiency in standard office software (e.g., word processing, spreadsheets, email, calendar tools).Relevant diploma or degree in Business Administration, Office Management, or a related field is preferred.