Executive Secretary

Key Responsibilities

Perform daily secretarial and administrative tasks.Handle incoming and outgoing calls, emails, and correspondence.Organize, maintain, and archive company files and documents.Schedule and coordinate meetings and appointments.Prepare letters, reports, documents, and other administrative materials.Assist in preparing and organizing tender and procurement documents, practices, quotations, and related paperwork.Collect, arrange, and follow up on documents and information required for tenders and similar administrative procedures.Coordinate with different departments to ensure timely completion of required documents.Follow up on pending tasks and administrative requirements.Maintain strict confidentiality of company information and documents.Provide general administrative support to management.Perform other related duties as assigned.

Qualifications

Minimum 5 years of experience in secretarial or administrative work.Basic experience or knowledge in preparing tenders, procurement documents, practices, or similar administrative procedures is preferred.Good command of Microsoft Office, especially Word and Excel.Good communication and interpersonal skills.Strong organizational and time-management skills.High level of accuracy, responsibility, and confidentiality.Ability to handle multiple tasks and work effectively under pressure.