Executive Secretary

JASARA PMC is looking for a talented and highly organized Executive Secretary to join our team. In this role, you will provide comprehensive administrative support to our executive management, facilitating their daily activities and ensuring smooth operational workflow. Your ability to manage time effectively, maintain a strong attention to detail, and communicate effectively will be crucial in ensuring the executive team can focus on strategic initiatives.

Key Responsibilities

Manage executive calendars, including scheduling meetings and appointments, and ensuring efficient time managementPrepare and edit correspondence, reports, and presentations for executive meetingsOrganize and coordinate travel itineraries, including flights, accommodations, and ground transportationAct as the primary point of contact between the executive team and internal/external partnersMaintain organized filing systems and ensure the confidentiality of sensitive informationAttend meetings, record minutes, and follow up on action items as necessaryFacilitate communication and collaboration across departments to ensure projects are completed on timeAssist with special projects and perform other administrative duties as assignedRequirementsProven experience as an Executive Secretary or in a similar administrative roleBachelor's degree in Business Administration or a related field is preferredExcellent written and verbal communication skills in both English and ArabicProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong organizational skills and attention to detailAble to work independently and manage multiple priorities effectivelyHigh level of discretion and confidentiality in handling sensitive informationStrong interpersonal skills and ability to build rapport with diverse stakeholdersBenefitsCompetitive salary and benefits packageOpportunity to work in a dynamic and growing organizationMake a real impact on Jasara's cybersecurity postureBe part of a collaborative and supportive team