Executive Secretary/Office Manager

Office Manager / Executive AssistantLocation: Dubai, UAEReporting to: Managing Director & CEOAbout the ClientOur client is a Dubai-based design and professional services company offering bespoke interior design, architectural solutions, and turnkey project services. SIAK Design Services is known for delivering high-quality design and execution solutions with a strong focus on creativity, functionality, and client satisfaction.Role OverviewWe are seeking a highly organized, proactive, and professionally presented Office Manager / Executive Assistant to provide high-level support to the Managing Director and CEO while overseeing the smooth day-to-day functioning of the office.Key ResponsibilitiesManage executive calendars, meetings, appointments, travel, accommodation, and itineraries.Coordinate internal and external meetings, including agendas, presentations, minutes, and follow-ups.Draft and manage correspondence, reports, presentations, and confidential documents.Act as a professional point of contact for clients, suppliers, partners, and senior stakeholders.Support leadership with action tracking, deadlines, approvals, and ad hoc requirements.Oversee daily office administration, supplies, facilities, vendors, invoices, and maintenance.Assist with onboarding, staff communications, events, and general team coordination.Maintain accurate records and handle confidential information with discretion.Provide occasional personal-assistance support and remain available for urgent executive requirements when needed.Candidate Profile5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.Experience in architecture, design, consulting, professional services, or a corporate environment is preferred.Excellent organizational, communication, calendar management, and stakeholder management skills.Highly discreet, reliable, detail-oriented, and capable of managing multiple priorities.Strong written and spoken English with a polished and professional approach.Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.Flexible and comfortable supporting senior leadership in a fast-paced environment, including occasional out-of-hours requirements.