Executive Secretary – Vice President of Shared Services

Executive Secretary – Vice President of Shared ServicesRole PurposeTo provide executive and administrative support to the Vice President of Shared Services, ensuring effective management of the executive office, priorities, meetings, correspondence, and cross-functional coordination.The role also supports the follow-up of executive decisions, assignments, initiatives, and performance through effective tracking, dashboards, and executive reporting.Key Responsibilities

• Manage the Vice President’s calendar, meetings, correspondence, and executive priorities.
• Prepare meeting agendas, minutes, executive reports, presentations, and briefing materials.
• Track decisions, assignments, and action items, ensuring timely follow-up and escalation of overdue matters.
• Maintain executive trackers and dashboards covering key tasks, initiatives, KPIs, deadlines, and performance updates.
• Coordinate with Shared Services departments and stakeholders to follow up on priorities, projects, and deliverables.
• Highlight delays, risks, and matters requiring management attention or decision.
• Maintain the confidentiality and organization of executive documents and sensitive information.Qualifications & Skills
• Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, or a related field.
• 3–7 years of relevant experience, preferably supporting senior executives.
• Strong Microsoft Office skills, particularly Excel and PowerPoint.
• Experience in executive reporting, dashboards, KPI tracking, and project or initiative follow-up is preferred.
• Strong organizational, analytical, communication, and stakeholder coordination skills.
• Fluency in Arabic and English with a high level of professionalism and confidentiality.