Exhibitions Project Manager

JOB PURPOSEThe Exhibitions Project Manager reports to the Director of Exhibitions and is responsible for the planning, financial oversight, procurement management, and delivery coordination of Asaan’s permanent galleries, temporary exhibitions, and offsite activations.The role ensures projects are delivered on time, within approved budgets and scope, and in compliance with institutional governance, PMO standards, museum best practice, and regulatory requirements.Working collaboratively across Curatorial, Research, Collections Care, Security, Operations, and the CEO’s Project Management Office, the Exhibitions Project Manager embeds structured project management methodologies while safeguarding the professional and ethical standards required in a museum environment.KEY RESPONSIBILITIES & ACCOUNTABILITIES1. Project Planning and Delivery OversightDevelop and maintain comprehensive project plans, schedules, risk registers, and milestone tracking for multiple concurrent exhibitions and gallery initiatives.Coordinate cross-departmental workflows to ensure alignment between curatorial intent, design development, collections requirements, operations, and visitor experience objectives.Monitor project performance against approved scope, timelines, and quality standards.Provide structured reporting to the Director of Exhibitions and contribute to updates required by the CEO’s PMO.2. Financial Planning, Procurement, and Contract ManagementLead the preparation of tender documents, scopes of work, evaluation criteria, and procurement documentation for exhibition-related services.Manage financial planning, forecasting, and budget monitoring for exhibition projects, ensuring expenditure remains within approved allocations.Participate in vendor evaluation processes and oversee contract implementation in coordination with Procurement and Legal.Support negotiation and administration of agreements related to exhibition services, fabrication, loans, partnerships, and production contracts.3. Museum Operations and Installation ManagementOversee exhibition installation and deinstallation planning, ensuring coordination with Collections Care, Security, Facilities, and external contractors.Monitor handling, packing, transportation, and display requirements in alignment with conservation and safety standards.Lead quality control processes during installation, including snagging, issue resolution, and operational readiness checks.Ensure exhibition environments meet safety, security, accessibility, and operational compliance standards prior to opening.4. Governance, Risk, and ComplianceMaintain project-level risk assessments and mitigation plans, particularly relating to object safety, security, insurance, and contractual obligations.Ensure alignment with Asaan’s internal PMO frameworks while safeguarding museum-standard best practices.Oversee documentation accuracy within CMS and project tracking systems related to exhibition logistics and object movements.Support audit readiness and compliance reporting for exhibition-related activities.5. Stakeholder Coordination and Team SupportAct as primary coordination lead between the Exhibitions Department and the CEO’s PMO for assigned projects.Facilitate structured project meetings and ensure clear documentation of decisions and actions.Provide oversight and direction to contractors, consultants, interns, and volunteers involved in project delivery.Foster a collaborative, solutions-focused project culture that balances creative ambition with operational discipline.Additional ExpectationsAs Asaan is a developing institution, the scope of the role may evolve in line with institutional priorities. The Project Manager is expected to demonstrate adaptability and contribute to the broader growth of the Exhibitions Department.QUALIFICATIONS, EXPERIENCE & SKILLSBachelor’s degree in Museum Studies, Architecture, Interior Design, Cultural or Heritage Management, or related field.Minimum of 5–7 years of relevant experience delivering complex exhibitions, cultural projects, or major public programs and events.