External Affairs Specialist (Russian Speaker)

About the RoleWe are looking for a proactive, highly organized, and detail-oriented Specialist to support our External Affairs team.The ideal candidate will combine strong organizational and coordination skills with analytical capabilities, an understanding of government protocol, and experience supporting high-level meetings and official events.This is a hands-on role requiring flexibility, professionalism, discretion, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesGovernment Protocol & High-Level EventsSupport the preparation and coordination of official meetings, and high-profile engagements.Assist with the preparation of memorandums, official correspondence, briefing notes, and other protocol-related documentation.Ensure adherence to appropriate government and diplomatic protocols during official engagements.Coordinate logistics and organizational arrangements for meetings with government representatives and external stakeholders.Analytical & Meeting Preparation SupportConduct research and analyze information relevant to external affairs, government relations, and strategic initiatives.Prepare briefing materials, analytical summaries, presentations, and background reports for senior management.Support the preparation of materials for high-level meetings, including agendas, talking points, and stakeholder profiles.Consolidate information from multiple sources and present key findings in a clear, structured, and actionable format.Team Coordination & Administrative SupportProvide day-to-day operational and administrative support to the External Affairs team.Coordinate internal and external meetings, manage schedules, and ensure timely preparation of required materials.Track action items, follow-ups, and deliverables arising from key meetings and initiatives.Liaise with internal departments and external stakeholders to ensure smooth communication and coordination.Assist with ad hoc projects and operational tasks as required.RequirementsBachelor's degree in Business Administration, International Relations, Political Science, Communications, or a related field.Previous experience in a team assistant, executive assistant, or coordination role, ideally within Government Relations, Public Affairs, External Affairs, or a similar function.Experience with government protocol, official correspondence, and the organization of high-level meetings or events.Strong analytical and research skills, with the ability to review complex information and prepare structured summaries and briefing materials.Excellent organizational skills, attention to detail, and ability to manage multiple priorities.Strong written and verbal communication skills.Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.Fluency in Russian and English is required, both written and spoken.Key CompetenciesHands-on mindset: Willingness to take ownership of tasks and actively contribute to both strategic and operational activities.Analytical thinking: Ability to process information, identify key insights, and prepare concise, high-quality materials.Teamwork: Collaborative approach and willingness to support colleagues across different projects.Proactivity: Ability to anticipate team needs, take initiative, and work independently.Professionalism & discretion: Strong understanding of confidentiality and appropriate communication with senior stakeholders.Adaptability: Comfortable working in a dynamic environment with changing priorities and tight deadlines.