Family Office Executive (Private Secretary)

We are seeking a highly organized, discreet, and resourceful Family Office Executive (Private Secretary) to provide secretarial, administrative, and family office support.The role will support the family and senior executives in managing business documentation, administrative and finance-related matters, travel arrangements, meeting coordination, and communication with internal and external stakeholders. The ideal candidate should have prior experience supporting a private family, family office, Chairman, business owner, or senior executive, and be comfortable travelling when required.Job DescriptionProvide secretarial and administrative support to the family and senior executives.Manage calendars, appointments, meetings, and daily schedules.Handle, organize, and maintain confidential business and family office documents.Assist with family office finance and administrative matters, including payments, expenses, and related documentation.Take meeting minutes and accurately capture key discussions, decisions, and follow-up actions.Maintain a structured knowledge management system for easy retrieval of important information.Document key project developments, business decisions, and lessons learned for future reference and knowledge transfer to G2.Facilitate communication and coordination between business partners, executives, and external stakeholders.Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.Provide flexible support to the family and travel when requiredRequirementsBachelor’s Degree in Business Administration, Finance, Accounting, Management, or a related field.Minimum 5 years of relevant experience, preferably supporting a private family, family office, business owner, Chairman, or senior executive.Strong experience in secretarial support, administration, document management, and basic finance-related matters, with proficiency in Microsoft Office.