Finance & Admin (Assistant) Manager (Penang)

Location: PenangReports to: Senior Assistant Accountant / Commercial DirectorFunction: Finance & AdministrationAbout Sainhall NutrihealthSainhall Nutrihealth is a 30-year-old Singapore-headquartered health and wellness company operating across Southeast Asia. We combine the stability of a long-established regional business with the ambition and agility of a growth-stage challenger brand.We are building:DeeFruit – a high-fibre fruit snack brand expanding across AsiaSainHealth – a science-led supplement brand growing across Singapore and regional marketsOur ambition is to build trusted, enduring health brands and operate in the top tier of our industry – in performance, accountability and execution.We move fast. We value ownership. We reward results.Role OverviewWe are seeking a commercially minded and hands-on Finance & Administration (Assistant) Manager to strengthen our regional Finance function and oversee the day-to-day Finance and Administration activities of our cross-border offices.This is a cross-border role supporting our Singapore, Malaysia and Thailand operations. You will work closely with the Senior Assistant Accountant and management to ensure accurate reporting, strong financial controls and sufficient coverage across the Finance & Admin functions.This is not a role for someone who only prepares accounts and reports historical numbers. You will be expected to understand what is driving the results, identify risks and discrepancies, improve processes and provide management with information that supports better decisions.You will also help consolidate administrative responsibilities that can be managed efficiently from Penang, establish clearer ownership and build more reliable systems across the Group.If you are someone who takes ownership, investigates rather than merely reports, and can connect financial detail with the commercial realities of the business, this role will suit you.Finance & AccountingManage day-to-day accounting activities across our Singapore, Malaysia and Thailand operationsSupport timely month-end closing and preparation of accurate management accountsReview accounting entries, reconciliations and supporting documents for accuracy and completenessManage accounts payable and accounts receivable activities, including payment and collection follow-upsPrepare and review bank reconciliations and other balance-sheet reconciliationsMonitor cash flow and support payment planning across the GroupMaintain complete and well-organised accounting records and supporting documentationManage intercompany transactions, balances and reconciliationsCoordinate with auditors, tax agents, company secretaries and other external Finance service providersSupport statutory, tax, audit and regulatory submissions across the relevant entitiesSupport government grant submission documentsMaintain Finance schedules, trackers and reporting documentationProvide Finance coverage when other team members are on leave or unavailableBuild sufficient knowledge across the Finance function to reduce dependency on any one team memberEnsure Finance deliverables are completed on time, proactively raising issues where deadlines or reporting accuracy may be at riskManagement & Commercial FinanceSupport management with budgets, forecasts and cash-flow planningAnalyse actual performance against budgets, prior periods and business expectationsInvestigate unusual movements, risks and discrepancies rather than simply reporting the numbersTranslate financial results into clear and commercially useful insights for managementSupport product, customer, channel and project profitability analysisAssist with pricing, margin, costing and scenario analysisMonitor expenditure and identify opportunities to strengthen cost controlDevelop a practical understanding of the operational and commercial drivers behind the Group’s financial resultsImprove the quality, clarity and usefulness of management reportingSurface financial risks and implications early enough for management to actFinance Team & ControlsWork closely with the Senior Assistant Accountant to ensure reliable Finance coverage and continuityProvide guidance, review and a second point of reference on accounting mattersReview Finance work where appropriate and maintain adequate checks and controlsEnsure recurring Finance processes have clear ownership, deadlines and backup arrangementsDocument key Finance processes and maintain practical SOPs and handover proceduresIdentify and implement improvements to Finance processes, controls and reportingSupport the development of more efficient and scalable Finance systems as the business growsProactively follow up on dependencies and escalate issues before they affect deadlines or reportingHelp build a Finance function that is accurate, responsive and commercially relevantAdministrationRegister new products and trademarks in different countriesSet up and take care of hardware and software for the teamCarry out cross-border administrative responsibilitiesTake ownership of appropriate administrative activities currently distributed across different team membersMaintain company records, documentation and administrative trackersCoordinate with colleagues in Singapore and Thailand on matters that do not require physical presence in those marketsSupport vendor documentation, quotations, renewals and routine administrative follow-upsSupport payroll administration, employee documentation and other HR administration where requiredEstablish clear ownership, SOPs and backup arrangements for recurring administrative processesIdentify opportunities to simplify workflows and reduce unnecessary administrative burdenEnsure administrative matters are followed through reliably rather than left pending between teamsCross-Functional SupportWork closely with Finance, Operations, Production and Commercial teams across the SG, MY and TH officesTake ownership of issues through to resolution rather than limiting involvement to a narrow job scopeProactively identify financial, administrative and operational risks and escalate them earlySupport cross-functional coordination where Finance inputs or approvals affect business executionStep in where required to keep reporting, payments, audits and business projects movingSupport ad-hoc Finance, Administration and other business projects as the company growsWho We Are Looking ForDiploma or Degree in Accounting, Finance or an equivalent disciplineApproximately five or more years of relevant Finance or accounting experienceHands-on experience with full-set accounts, month-end closing and balance-sheet reconciliationsStrong understanding of accounting fundamentals and financial controlsExperience working across multiple entities, business units or countries is advantageousPrevious experience reviewing, guiding or supervising junior Finance team members is advantageousAble to analyse numbers and explain their business implications rather than only preparing reportsStrong Excel skills and comfortable learning accounting and ERP systemsExperience with AutoCount is advantageousComfortable managing Finance deadlines alongside administrative responsibilitiesIT savvyGood written and spoken EnglishExperience in FMCG, health and wellness, supplements, manufacturing or a regional SME environment is advantageousThis is a hit-the-ground-running role. Candidates must have practical accounting experience and be comfortable managing day-to-day Finance responsibilities directly.Personal AttributesHighly meticulous – maintains accuracy even when handling competing deadlinesCommercially curious – seeks to understand what is driving the numbersProactive and accountable – follows issues through to resolutionStructured and dependable – delivers what is committedIndependent and able to exercise sound judgementComfortable reviewing work and maintaining appropriate financial controlsPractical and hands-on – willing to investigate and resolve issues directlyCollaborative – works effectively across offices, functions and levels of seniorityComfortable working beyond rigid departmental boundaries in a growing SMECommunicates proactively and flags risks early rather than waiting for problems to escalateWhy Join UsGain regional exposure across Singapore, Malaysia and ThailandWork across accounting, management reporting, commercial finance and business administrationWork directly with management in a hands-on growth environmentHelp strengthen and shape the Finance systems of an expanding regional businessDevelop a broader commercial understanding beyond routine accountingBe part of a company building regional consumer health and wellness brandsOpportunity to grow with the business as the Finance function becomes more strategic and regionalEmployment DetailsLocation: PenangEmployment Type: Full-TimeWorking Arrangement: On-siteSalary: Based on experience and fit