Finance & Admin Coordinator

1. Role OverviewThe Finance & Admin Coordinator is a hybrid role that combines hands-on accounts payable and accounting support with the day-to-day administrative coordination. Reporting directly to the Financial Controller.2. ResponsibilitiesPurchase Requisitions & Procurement SupportRaise purchase requisitions in the ERP or procurement system as directed by the FC, FM or approved requestorsCode requisitions correctly to the relevant cost centre and account code, checking with the FC if uncertainRoute requisitions for approval in accordance with the DOA; never proceed to order before approval is confirmedMaintain the purchase order register: log all approved POs, track delivery status and flag overdue items to the FCCarry out limited small-scale procurement in compliance with company policies, using company credit card when issuedTake vehicles for maintenance, and to cleaning, when required2.2 Accounts Payable & Invoice ProcessingReceive, log and code all incoming invoices; match to approved purchase orders and goods receipt documentationIdentify and resolve invoice discrepancies eg. wrong quantities, prices or coding before submitting for paymentPrepare weekly payment run listings for FC review and approval; attach all supporting documentsProcess approved payments in the banking system or ERP; maintain payment recordsReconcile supplier statements monthly; follow up on unresolved differences promptlyManage the aged creditor listing: identify overdue payables and escalate to the FC for directionRespond to supplier payment queries professionally and promptly; escalate disputes to the FC2.3 Accounting Support for the Financial ControllerPrepare accrual and prepayment schedules at month-end under FC direction; ensure all supporting calculations are documentedAssist with bank reconciliation preparation: gather statements, list outstanding items and present to FC for reviewMaintain fixed asset register entries as directed: additions, disposals and depreciation schedulesAssist with audit preparation: gather invoices, contracts and supporting documents as requested on the PBC listPerform data entry and reconciliation tasks as directed during month-end closeRun standard reports from the ERP as requested by the FC or FM; format for presentation2.4 Expense Claims & Petty CashReceive and process employee expense claims: check receipts are attached, coding is correct and amounts are within policyFlag non-compliant claims to the FC before processing — do not approve exceptions independentlyManage the petty cash credit cards: monitor balances, issue top up against approved requests, record all transactions, reconcile weeklyInitiate the process to replenish petty cash cards when balance falls below threshold; obtain FC sign-off before replenishment2.5 Office & Administrative CoordinationManage incoming and outgoing mail, courier bookings and document distribution. Hand deliver documents e.g. for ministry when required for wider teamCoordinate office supply ordering: maintain stock levels, raise purchase requisitions, receive and distribute deliveriesBook travel, accommodation and transport for the Mining team and other staff as requested in line with ABH travel policyManage the vehicles for the exploration team including relevant administration, Tamm platform, insurance, fuel and maintenance, management of weekly checksMaintain organised physical and digital filing systems for financial records, contracts and correspondenceProvide general administrative support to the CFO and FC as directed, incl. correspondence, document preparation, scheduling3. Candidate ProfileEssential requirementsMinimum 4 years in a finance, accounts payable, office administration roleDemonstrated experience processing purchase requisitions, invoices and payment runsComfortable working in a small team without a support structure around themExperience using an accounting system or ERP at data entry and reporting levelStrong organisational skills: able to manage multiple tasks simultaneously and ensure regular follow-up.Excellent written and verbal communication skills in English and Arabic - mandatoryQualificationsCertificate or Diploma in Accounting, Business Administration or similar - desirableStudying towards professional qualification registration with SOCPA advantageousStrong Microsoft Office skills esp. Excel and Outlook