Finance and Compliance Officer

The Finance & Compliance Officer is responsible for Axentris Skills Training Academy's day-to-day financial record-keeping, course and scholarship cost forecasting, government-related costing compliance (TESDA and partner-agency proposals), recurring facility expense scheduling, permit renewal tracking, and payroll support. The role combines traditional bookkeeping with training-institution-specific costing work, ensuring that ASTA's course pricing, scholarship proposals, and operating budgets remain accurate, compliant, and up to date.QUALIFICATIONS

• Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
• At least 2–3 years of bookkeeping or finance/costing experience; experience with a TVI, training institution, or government-funded program is a strong advantage.
• Working knowledge of TESDA costing frameworks and scholarship modalities (Micro-credential, RTP, EBET, TWSP) preferred.
• Proficiency in Excel/Google Sheets for cost modeling and financial tracking; familiarity with accounting software (e.g., QuickBooks, Xero, or similar) is a plus.
• Understanding of Philippine statutory requirements (BIR, SSS, PhilHealth, Pag-IBIG) and basic permit/regulatory processes.
• High attention to detail, strong organizational skills, and ability to manage multiple recurring deadlines.
• Discretion in handling confidential financial and payroll information.KEY RESPONSIBILITIES
• Government Costing for Scholarship Proposals (required)– Prepare detailed cost breakdowns for scholarship-funded training proposals (e.g., TESDA, DTI, DICT, LGU-funded programs).– Ensure costing complies with government costing guidelines, allowable cost ceilings, and per-scholar rate limits.– Prepare supporting cost annexes, budget matrices, and cost justifications for submission with Terms of Reference (TOR) and proposal documents.– Coordinate with the Project Manager on TESDA scholarship modalities: Micro-credential, RTP (RegisteredTraining Program), EBET (Enterprise-Based Education and Training), and TWSP (Training for Work Scholarship Program).
• Course Forecasting– Build and maintain per-capita and total cost models for stand-alone courses.– Develop bundled/package course pricing that reflects shared-resource savings while preserving margin targets.– Prepare TESDA-compliant costing for micro-credential offerings, aligned to approved qualification standards.(required)– Prepare separate costing structures for EBET courses, reflecting enterprise-based training cost parameters.– Update forecasts periodically to reflect changes in trainer rates, materials, venue costs, and enrollment volume.
• Recurring Facility & Utility Expense Scheduling– Maintain a schedule/tracker of recurring obligations: office and training-venue rental, electricity, water, and internet/connectivity.– Monitor due dates, flag upcoming payments, and reconcile actual consumption/billing against budget.– Escalate unusual variances (e.g., spikes in utility consumption) to the Project Manager.
• Government Permits & Regulatory Compliance– Track expiry dates for all business and regulatory permits (e.g., Mayor's/Business Permit, TESDA program registration/accreditation, BIR registration, SEC filings, fire safety , PEZA, and other local permits).– Prepare and submit permit renewal requirements ahead of deadlines, coordinating with the School Director and external liaisons/agents as needed.– Maintain a compliance calendar and document filing system for all permits and licenses.
• Bookkeeping– Record day-to-day financial transactions (sales/invoices, expenses, disbursements, collections) accurately and on time.– Maintain the general ledger, accounts payable/receivable, and petty cash records.– Prepare bank reconciliations, monthly financial reports, and basic P&L / cash flow summaries.– Ensure proper filing and retention of official receipts, invoices, and supporting documents for audit and BIR compliance.– Support external accountants/auditors during BIR filings, statutory reporting, and annual audits.
• Manpower Salaries & Statutory Contributions– Prepare and process payroll for trainers, staff, and consultants, including timekeeping validation.– Compute and remit statutory contributions and withholding taxes (SSS, PhilHealth, Pag-IBIG, BIR withholding tax) on schedule.– Maintain payroll records, contracts references, and compensation summaries in coordination with HR/the Project Manager.
• Team Management– Supervise and coordinate team members to ensure tasks and responsibilities are properly assigned and completed on time.– Monitor team performance, provide guidance and support, and address operational concerns as needed.– Promote accountability, collaboration, and adherence to company policies and procedures.– Coordinate with management on team priorities, staffing needs, and performance-related matters.OTHER RESPONSIBILITIES
• Assist in preparing budget trackers and dashboards for management/owner reporting.
• Support procurement documentation (purchase requests, supplier quotations, service agreements) and vendor payment scheduling.
• Assist in preparing financial sections of grant, partnership, or accreditation submissions.
• Maintain organized digital and physical filing systems for all financial and compliance documents.
• Flag budget risks, cost overruns, or compliance gaps proactively to the Project Manager and school owners.
• Perform other finance-, costing-, and compliance-related tasks as assigned.