Finance Assistant / Accounts Assistant

Finance Assistant / Accounts AssistantRole Description We are seeking an organized, accurate, and reliable Finance Assistant / Accounts Assistant to manage fundamental bookkeeping duties and support the daily operational activities of our accounting department. In this entry-level role, you will work closely with Accounts Payable/Receivable Specialists, Senior Accountants, and Finance Managers to maintain up-to-date ledgers and streamline daily financial transactions. You will be responsible for processing vendor invoices, generating customer statements, tracking payment receipts, and executing routine bank and cash reconciliations. Responsibilities include auditing employee expense reports for policy compliance, maintaining accurate physical and digital financial records, assisting with month-end schedule preparations, and responding to basic vendor billing inquiries. Success in this position requires a high numerical aptitude, strong attention to detail, foundational knowledge of double-entry accounting principles, proficiency with spreadsheet tools and accounting systems, and a structured approach to routine financial tasks.QualificationsEducation: Bachelor's degree or Diploma in Accounting, Finance, Commerce, or a related field; partial progress toward introductory accounting credentials (e.g., AAT, ACCA, or CIMA) is an advantage.Accounting Principles & Bookkeeping: Core understanding of double-entry bookkeeping, general ledger entries, accounts payable (AP), accounts receivable (AR), and basic accrual accounting principles.Invoice Verification & Processing: Hands-on experience or familiarity with verifying invoice details, performing 3-way matching against purchase orders and receipts, and entering data into accounting systems.Reconciliations & Petty Cash: Capability to execute routine bank statement reconciliations, credit card reconciliations, and petty cash disbursements with accuracy.Spreadsheet Proficiency: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP, SUMIFS, Pivot Tables, and basic data entry/sorting) for reconciliation work and report drafting.Accounting Software: Exposure to or basic working knowledge of small-to-midsize accounting software or ERP platforms (e.g., QuickBooks, Xero, Sage, or SAP).Expense Compliance: Understanding of company travel and expense audit processes, ensuring receipts comply with internal policies and tax invoice standards (e.g., VAT/GST).Communication & Vendor Support: Polite and professional communication skills to handle routine payment inquiries from external suppliers and internal personnel.Data Accuracy & Discretion: Exceptional attention to detail in data entry and strong personal integrity when handling sensitive financial or payroll information.Professional Attributes: Disciplined time management, strong organizational habits, willingness to learn, and a constructive, team-oriented mindset.