Finance Assistant - Payables

Finance Assistant, Payables Job DescriptionJOB DESCRIPTIONFinance Assistant, PayablesLocation: Dubai, UAE (Dubai Investment Park showroom, on site)Reports to: Financial Accountant, with oversight from the Finance LeadWorks closely with: Sourcing and buying team, reconditioning and operations, document control, suppliers, and the group's lending and facility partnersPackage: AED 5,000 to AED 7,000 per month, plus [visa, medical insurance, annual leave and air ticket as per UAE labour law]OVERVIEWWe are seeking a Finance Assistant with excellent time management and interpersonal skills to run accounts payable and payment execution at Park Lane Motors. You will support the Financial Accountant with the management and governance of the company's payables, vehicle cost capture and treasury execution.In a dealership, payables is not simply supplier processing. Every dirham spent has to attach to the vehicle it belongs to, because that is how the business knows what each car actually cost and what it actually earned. You will own that discipline: purchase documentation, per unit cost coding, the daily payment windows, and the funding drawdowns and buy backs that keep stock moving.The Finance Assistant, Payables will work closely with the Financial Accountant and the Finance Lead. They will be a key point of contact for payables matters, working closely with the sourcing team, reconditioning partners, document control and the company's suppliers.KEY RESPONSIBILITIESProcess vehicle purchases, ensuring that signed purchase documentation, ownership transfer papers and identification are complete before any payment is released.Code every vehicle related cost to the correct stock unit, including purchase price, reconditioning and detailing, parts, paint protection and ceramic work, registration, RTA and transfer fees, recovery and transport.Maintain the per vehicle cost capture system for smaller operational and registration costs, ensuring each entry is coded and posted to the accounting system.Code and process supplier invoices, including reconditioning garages, parts and consumables, marketing and listing platforms, distributors and OEM partners, rent, utilities and general overhead. Ensure coding to the correct entity, cost centre and account.Verify that goods or services were received, and that the invoice is a valid tax invoice carrying the correct TRN, before passing for approval and payment.Prepare the daily payment runs for the scheduled payment windows, with an eye to managing the company's cash position, and set up bank payments across the company's banking partners.Set up bank payments for payroll, suppliers, refunds and staff expenses, and process credit card and expense claims.Support drawdowns, repayments and buy backs across the company's funding and buy now pay later facilities, matching each transaction to the underlying vehicle and maintaining the utilisation tracker.Prepare consignment partner settlements and profit share payouts, and maintain the private lender payout schedule for review by the Financial Accountant.Download the daily bank statements, tag every transaction with a clear narration, and complete the daily bank reconciliation.Perform monthly supplier statement reconciliations and resolve differences promptly.Identify and resolve supplier queries, and escalate disputes and payment plan requests to the Finance Lead.Maintain supplier master data, including trade licence, TRN and bank details, and apply controls over any change to supplier bank details.Support the monthly close by providing a complete list of unposted and accrued vehicle and overhead costs, including goods received not invoiced.Undertake supplier reviews and support the management of key supplier relationships and information.Ad hoc requests, analysis and projects as required by the Financial Accountant or the Finance Lead.KEY DELIVERABLES IN THE FIRST 90 DAYSEvery vehicle in stock carries a complete, coded cost file with no unallocated spend.Daily bank narration and reconciliation fully current, with no backlog carried forward.Supplier statements reconciled monthly, with no unrecorded liabilities at close.Facility utilisation and buy back tracker live and reconciled to the vehicles it funds.ABOUT PARK LANE MOTORSPark Lane Motors is a Dubai based automotive retailer founded in 2021, operating from a flagship 25,000 sq ft showroom in Dubai Investment Park. The business retails certified pre-owned vehicles sourced directly from private owners, runs a fee based Seller Assist consignment programme, holds active franchise appointments for Kia, Hyundai, Jeep and Volvo, and facilitates bank finance and insurance for customers through OEM grade relationships with Emirates NBD, Dubai Islamic Bank, ADCB and Emirates Islamic.The company has delivered over 4,000 vehicles since inception, carries 200 plus vehicles in stock at any time, and delivers around 150 cars per month. Revenue reached AED 104 million in 2025, up 47 per cent year on year, and the business holds a 4.9 star Google rating across 800 plus verified reviews. A 35,000 sq ft expansion is secured and the finance function is being built out to match the scale of the operation.CORE COMPETENCIESAttention to detailAccountability and ownershipCommunicationPlanning and organisingComfortable with a startup cultureWorking at pace in a high volume transaction environmentSKILLS REQUIREDGood command of English. Arabic, Urdu or Hindi is an advantage in this environment.Experience with VAT and the requirements of a valid tax invoice.Comfortable working with high transaction volumes and firm daily cut off times.Sound Excel skills, including lookups and pivot tables. Exposure to QuickBooks and Odoo is a distinct advantage.Organised, methodical and willing to chase paperwork until the file is complete.EDUCATION AND BACKGROUNDMinimum high school education essential. A finance or accounting qualification, or study towards one, is an advantage.Previous experience in accounts payable is essential.Fluent written and spoken English essential.Experience working to tight daily and monthly deadlines.MS Office with sound Excel skills.Open to or already learning AI tools.Park Lane Motors | Dubai Investment Park, Dubai, UAE | parklanemotorcars.com