Fit-out Procurement Officer

Role Description:To manage the procurement of materials, subcontractors, and services for interior fit-out projects, ensuring timely sourcing, costefficiency, compliance with approved materials, and alignment with project specifications and program requirements.Responsibilities:Material Sourcing & Purchasing• Source and procure materials for fit-out projects including:o Joinery materials (MDF, plywood, veneer, laminates)o Finishes (paint, stone, tiles, glass, metal works)o Hardware and accessories• Request quotations from approved suppliers and subcontractors.• Compare prices, technical compliance, and delivery timelines.Purchase Order Management• Prepare and issue purchase orders (POs) in line with approved material submittals.• Ensure all procurement activities comply with company procedures and budget limits.• Track PO status, deliveries, and supplier performance.Supplier Management• Maintain and develop a database of approved suppliers and subcontractors.• Evaluate supplier performance based on quality, cost, and delivery reliability.• Negotiate pricing, payment terms, and contract conditions.Technical Coordination• Coordinate with design, BIM, and engineering teams to ensure material compliance with specifications.• Verify that all materials are approved prior to procurement.• Resolve discrepancies between design requirements and supplier offerings.Project Coordination• Work closely with project managers and site teams to understand material requirements and site priorities.• Ensure timely delivery of materials according to project schedules.• Monitor long-lead items and critical procurement packages.Documentation & Reporting• Maintain procurement logs, RFQs, comparisons, and approvals.• Prepare procurement status reports for management.• Ensure proper filing for audit and ISO compliance.