Fit-Out Site Project Coordinator

We are looking for an organized and proactive Fit-Out Project Coordinator to support the coordination and execution of fit-out projects in Dubai.The ideal candidate will have hands-on exposure to fit-out site activities, subcontractor coordination, project scheduling, and architectural/MEP works. The role will involve closely following up on site progress and coordinating with internal teams, suppliers, subcontractors, and consultants to help ensure projects are completed according to schedule and required quality standards.RequirementsProject Coordination & Site ExecutionSupport the day-to-day coordination and execution of assigned fit-out projectsAssist in preparing, maintaining, and updating project schedules to track activities against agreed timelinesCoordinate site activities, manpower requirements, materials, subcontractors, suppliers, and other project resourcesMonitor project progress against the approved program and promptly report or escalate potential delays to the Project Manager or managementFollow up on site works to ensure they are carried out in accordance with approved drawings, specifications, BOQ, and project requirementsConduct regular site follow-ups and assist in monitoring workmanship, progress, and qualityCoordinate between civil, architectural, MEP, HVAC, electrical, plumbing, fire & life safety, and other specialist works to minimize clashes and delaysInternal Team CoordinationAct as a key coordination point between the site team and the company's internal departmentsLiaise closely with the design, procurement, sales, commercial, accounts, and management teams to support smooth project executionProvide timely updates regarding project requirements, site progress, delays, material requirements, and outstanding issues to the relevant internal teamsFollow up on information, approvals, and decisions required by the site team to avoid delaysCoordinate with the procurement team regarding material and equipment requirements and follow up on deliveries according to the project scheduleSubcontractor & Supplier CoordinationCoordinate and follow up with subcontractors, suppliers, and specialist contractors regarding scheduled site activitiesMonitor subcontractor activities against approved schedules, drawings, specifications, and quality requirementsTrack manpower availability and work progress on siteIdentify delays, coordination issues, or performance concerns and report them to the Project Manager or management for appropriate actionCoordinate and follow up on material deliveries to ensure required materials are available according to the project scheduleProject Schedule & Progress MonitoringAssist in preparing and regularly updating project schedules, work programs, and progress trackersMonitor critical and time-sensitive activities and follow up with the responsible partiesMaintain an updated tracker of pending activities, materials, approvals, inspections, client decisions, and other outstanding itemsPromptly escalate potential delays or risks that may affect the project timelineFollow up with relevant teams and contractors to support achievement of project milestones and the committed handover dateAssist in coordinating recovery actions when project activities fall behind scheduleQuality, Safety & ComplianceMonitor site activities and report any works that do not comply with approved drawings, specifications, authority requirements, or applicable regulationsCoordinate required inspections, testing, commissioning, and approvals with the relevant partiesSupport compliance with company and project HSE requirements and report any observed safety concernsTrack identified defects and follow up on rectification works prior to project handoverClient & Consultant CoordinationAttend site meetings with clients, consultants, contractors, and other project stakeholders as requiredMaintain professional and timely communication with clients and consultants regarding project coordination mattersCoordinate responses to site-related queries and follow up with the responsible partiesTrack consultant comments, inspections, approvals, and outstanding requirementsMaintain organized records of project correspondence, meeting notes, site instructions, approvals, and related documentationHandover & Project ClosureCoordinate and track the snagging and de-snagging processSupport final inspections and follow up on outstanding completion activitiesTrack outstanding works and coordinate with relevant contractors and teams for completion prior to handoverCoordinate testing and commissioning activities for relevant systemsFollow up on the collection and submission of as-built drawings, warranties, manuals, certificates, and other required handover documentsSupport the Project Manager and project team in completing the handover process within the agreed timelineBenefitsBachelor's degree or diploma in Civil Engineering, Architecture, Construction Management, or a related fieldMinimum 2-4 years of relevant fit-out/site coordination experience, preferably within the UAEExperience in commercial, retail, hospitality, and/or healthcare fit-out projects is preferredGood understanding of architectural and MEP coordination and general fit-out site activitiesAbility to read and understand construction drawings, specifications, and BOQsGood knowledge of project schedules, site documentation, material coordination, and project follow-upsStrong coordination, communication, organizational, and problem-solving skillsAbility to coordinate multiple subcontractors, suppliers, and site activities simultaneouslyProficiency in MS Office and project scheduling/tracking toolsUAE driving license is preferred