Fleet Manager

1. PurposeThe purpose of this role is to lead and manage all fleet operations to ensure company vehicles, plant, and equipment remain safe, compliant, cost-effective, and operationally available to support business delivery.2. Reporting StructureReports To: Head of SHEQDirect Reports:

• Mobile Mechanic
• Apprentice Mechanic 3. Roles & Responsibilities3.1 Fleet Management and Leadership
• Lead and manage all fleet operations across the business to ensure vehicles, plant, and equipment remain safe, compliant, and operationally effective.
• Manage day-to-day activities of the fleet function, including mechanics and supporting resources.
• Ensure fleet performance supports operational delivery and business requirements.
• Develop a proactive fleet safety and maintenance culture. 3.2 Fleet Compliance
• Ensure full compliance with all legal, regulatory, and company fleet requirements.
• Maintain compliance relating to vehicle inspections, servicing, MOTs, defect reporting, operator licensing, and maintenance schedules.
• Ensure fleet records are accurate, complete, and audit-ready at all times.
• Escalate major compliance risks to the Head of SHEQ. 3.3 Maintenance Planning
• Develop and manage planned preventative maintenance schedules.
• Ensure servicing, inspections, repairs, and maintenance activities are completed on time.
• Minimise downtime and maximise fleet availability.
• Ensure defects are prioritised based on operational risk. 3.4 Vehicle Safety and Defect Management
• Oversee defect reporting, repair planning, and rectification.
• Ensure safety-critical defects are addressed immediately.
• Monitor recurring defects and implement preventative controls.
• Ensure unsafe vehicles are removed from service immediately. 3.5 Workshop and Mobile Support Operations
• Manage workshop and mobile maintenance activities.
• Ensure work is completed efficiently and to required quality standards.
• Monitor repair performance and maintenance output.
• Ensure tools, equipment, and resources are properly maintained. 3.6 Cost and Performance Management
• Monitor fleet costs including repairs, servicing, downtime, and maintenance efficiency.
• Identify opportunities to improve cost control and operational efficiency.
• Support budgeting and asset lifecycle planning.
• Drive value and efficiency across the fleet function. 3.7 Reporting and Continuous Improvement
• Produce monthly fleet performance reports for the Head of SHEQ.
• Report on fleet compliance, downtime, defects, and maintenance performance.
• Lead continuous improvement initiatives across fleet operations.
• Support business objectives through operational improvement.