Front Desk Coordinator

OverviewGator Development Corp. is seeking a professional, organized, and dependable Front Desk Coordinator to serve as the first point of contact at our Executive Floor in our Miami Lakes office.This position plays an important role in ensuring smooth daily front office operations by managing incoming calls, greeting visitors, coordinating mail and deliveries, and providing administrative support. The ideal candidate is friendly, detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced professional office environment.DutiesGreet visitors, tenants, vendors, and guests in a professional and welcoming mannerExperience & QualificationsPrevious experience as a receptionist, front desk coordinator, administrative assistant, or in a similar office support roleFluency in Spanish is required, including speaking, reading, and writing, to effectively communicate with tenantsProficiency in Microsoft Office Suite, including Word, Excel, and OutlookExperience managing a multi-line phone systemStrong written and verbal communication skillsExcellent organizational skills with the ability to multitask and prioritizeProfessional, friendly, and customer-service-oriented demeanorStrong attention to detail and reliabilityAbility to work independently while also supporting a team in a fast-paced environmentPrevious real estate or property management experience is a plusCompensation & BenefitsCompetitive hourly wage based on experienceMedical, dental, and vision coveragePaid time off and holidaysProfessional development and growth opportunitiesAnswer and manage a multi-line phone system promptly and courteously from 8:30 AM–5:30 PMPrioritize incoming calls from executive leadership and ensure messages are handled or forwarded promptlyRetrieve, log, and distribute voicemails, emails, and faxes to the appropriate team membersProvide professional customer service to tenants, vendors, and visitorsReceive, open, date-stamp, and distribute incoming mailTrack and manage FedEx, certified mail, courier, and other deliveriesPrepare and label outgoing mail, FedEx, and UPS packages accurately and on timeMaintain the daily leasing call log and distribute it to the appropriate team membersKeep the reception area clean, organized, professional, and properly stockedMaintain the Pitney Bowes postage machine, including updating the date and monitoring available postageCoordinate front desk coverage during breaks, PTO, and other absencesUse Microsoft Office, including Outlook, Word, and Excel, for routine administrative tasksProvide additional administrative support to the Vice President of Administration and Gator Development Corp. as needed