Front Desk Officer – Operations & Admin Support

WE’RE HIRING | FRONT DESK OFFICER – OPERATIONS & ADMIN SUPPORT | DUBAIHogar Properties is looking for a professional, presentable, highly organized and proactive Front Desk Officer – Operations & Admin Support to join our Dubai office.This role is ideal for someone who can confidently manage the front desk while also supporting day-to-day office operations, administration, coordination and management requirements.The successful candidate will be the first point of contact for clients, visitors, business partners and employees and will play an important role in maintaining a professional, organized and efficient office environment.POSITION DETAILS

• Position: Front Desk Officer – Operations & Admin Support
• Location: Dubai
• Employment Type: Full-Time
• Salary: Up to AED 6,000 per month, depending on experience and skills
• Joining: Immediate joiners preferred
• Industry: Real EstateKEY RESPONSIBILITIES – FRONT DESK
• Welcome and professionally assist clients, visitors and business partners
• Manage the reception and front desk area and maintain a professional appearance at all times
• Answer, screen and direct incoming telephone calls
• Handle general enquiries and direct visitors to the appropriate department or person
• Manage visitor records and coordinate appointments
• Receive and distribute incoming correspondence, courier packages and documents
• Coordinate meeting room bookings and assist with meeting arrangements
• Maintain professional telephone and email etiquette
• Ensure visitors and clients receive a professional and welcoming experience
• Coordinate with employees regarding visitors, meetings and appointmentsKEY RESPONSIBILITIES – OFFICE OPERATIONS & ADMINISTRATION
• Provide day-to-day administrative and operational support to the Dubai office
• Maintain and organize company documents, records and administrative files
• Assist with filing, scanning, printing, photocopying and document preparation
• Monitor and coordinate office stationery and general office supplies
• Coordinate with building management, maintenance teams, suppliers and service providers
• Follow up on office maintenance, repairs and facility-related requirements
• Assist with office arrangements, meetings and company events when required
• Coordinate courier and delivery requirements
• Maintain records of office-related purchases, expenses and supplies
• Support management with administrative tasks and follow-ups
• Coordinate with different departments to ensure smooth day-to-day office operations
• Monitor pending administrative tasks and ensure timely completion
• Assist with preparing reports, letters, forms and other administrative documents
• Maintain confidentiality of company, employee and client informationHR & EMPLOYEE ADMINISTRATION SUPPORT
• Assist HR with employee documentation and administrative requirements
• Support onboarding and joining formalities for new employees
• Assist with maintaining employee records and documentation
• Coordinate office access cards, parking and other employee-related administrative requirements when applicable
• Assist with attendance and general employee administration
• Coordinate with employees regarding company administrative procedures and requirements
• Provide administrative support to HR and management as requiredCLIENT & BUSINESS SUPPORT
• Maintain professional communication with clients, business partners and visitors
• Assist management and the sales team with administrative coordination when required
• Support meeting arrangements for clients and business partners
• Coordinate documents and information required for meetings
• Ensure all front-office interactions reflect the professional standards of Hogar PropertiesREQUIREMENTS
• Previous experience as a Front Desk Officer, Receptionist, Admin Officer, Administrative Assistant or Office Coordinator
• Excellent verbal and written communication skills
• Strong English communication skills
• Professional, confident and presentable personality
• Excellent telephone etiquette and customer-service skills
• Strong organizational and multitasking abilities
• Good knowledge of Microsoft Office, including Word, Excel and Outlook
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Good interpersonal and coordination skills
• Proactive approach with the ability to work independently
• Professional appearance and positive attitude
• Ability to maintain confidentiality and handle sensitive information responsibly
• Real estate industry experience will be an advantage
• Immediate joiners will be preferredIDEAL CANDIDATEWe are looking for someone who is professional, energetic, organized, responsible and proactive, with the ability to manage both front-desk responsibilities and administrative and operational requirements.The ideal candidate should be comfortable interacting with clients, high-net-worth individuals, visitors, senior management, employees and business partners and should always maintain a high level of professionalism.This position requires someone who can take ownership of daily administrative requirements, follow up proactively and ensure the office operates smoothly and efficiently.WHAT WE OFFER
• Opportunity to work with a growing real estate company in Dubai
• Professional and dynamic working environment
• Exposure to senior management and business operations
• Opportunity to develop experience across front office, administration and operations
• Competitive salary of up to AED 6,000 based on experience and skillsHOW TO APPLYInterested candidates are invited to send their updated CV to:HR@HOGARPROPERTIES.COM