Front Office Assistant

We are seeking a highly professional, polished and service-oriented Office Assistant to join our corporate office in the DIFC.The role combines high-end corporate hospitality with day-to-day office operations and administration. The successful candidate will be responsible for providing exceptional service to senior executives, clients, investors and corporate guests, including UHNW individuals and high-profile visitors, while also supporting the smooth and efficient running of the office.This is a highly visible role requiring discretion, professionalism and exceptional attention to detail. Previous experience working within a luxury hospitality, private office, family office, five-star hotel or similar high-service environment, particularly serving UHNW individuals, is highly desirable.Key ResponsibilitiesCorporate Hospitality & Guest ServiceWelcome and professionally assist clients, investors, senior executives and corporate guests.Provide discreet, attentive and highly personalised hospitality to UHNW individuals and high-profile guests.Prepare and serve high-quality coffee, tea, water, soft drinks and other refreshments.Arrange and serve breakfast, lunch, snacks and other food for meetings and corporate events.Prepare meeting rooms to an exceptional standard before meetings, ensuring refreshments, crockery, glassware and other requirements are in place.Monitor meetings discreetly and anticipate guest requirements without being intrusive.Clear and reset meeting rooms promptly and discreetly.Support private lunches, executive meetings, investor meetings, events and other corporate functions.Maintain consistently high standards of presentation across the office, reception, meeting rooms and hospitality areas.Office Operations & AdministrationSupport the smooth day-to-day operation of the DIFC office.Monitor and replenish office, kitchen and hospitality supplies.Coordinate food, beverage, stationery and other office-related orders.Receive and coordinate deliveries, couriers and packages.Assist with meeting room bookings, preparation and scheduling.Support general administrative tasks including printing, scanning, filing and document preparation.Assist with coordinating office maintenance, cleaning, repairs and facilities requirements.Liaise with suppliers, contractors and service providers when required.Ensure shared areas, kitchens and meeting rooms remain clean, organised and professionally presented.Provide general administrative and operational support to the wider team as required.Executive & Corporate SupportProvide flexible support to senior executives and the wider team when required.Assist with the organisation of meetings, lunches, events and other corporate activities.Anticipate requirements and proactively resolve minor operational issues.Handle sensitive information and interactions with complete confidentiality and discretion.Support ad hoc projects and administrative requirements across the business.Experience & QualificationsPrevious experience in corporate hospitality, luxury hospitality, private offices, family offices, five-star hotels or a similar high-service environment.Experience serving UHNW individuals, senior executives, VIPs or high-profile clients is highly desirable.Previous experience within the UAE, particularly DIFC, Dubai or a comparable international financial centre, is advantageous.Strong understanding of professional corporate standards and executive-level service.Excellent spoken English.Strong organisational and administrative skills.Basic proficiency with Microsoft Office and general office systems.Personal AttributesThe successful candidate will be:Exceptionally professional and polishedWarm, personable and naturally hospitableDiscreet and trustworthyHighly attentive to detailProactive and able to anticipate requirementsCalm and composed in a busy environmentFlexible and willing to support wherever requiredConfident interacting with senior executives and UHNW guestsProud of maintaining exceptionally high standardsWhat We OfferOpportunity to work within a leading corporate environment in DIFC.Exposure to senior executives, investors and UHNW clients and guests.A varied role combining premium hospitality, executive service and office operations.A professional and fast-paced international working environment.