Front Office Coordinator

Front Office Coordinator – DubaiAuremin is focused on commodities and infrastructure, delivering practical and reliable solutions across energy, natural gas, and industrial commodities. We work closely with governments, institutional investors, and corporate partners to develop and operate projects that create long-term impact. Headquartered in Dubai, we operate across the DRC and Tanzania.We’re looking for a junior Front Office Coordinator to be the face of our Dubai HQ and keep the office running smoothly day to day. This is an ideal opportunity for an organised and ambitious professional looking to develop their career in office coordination, administration, and executive support within an international business.You’ll be the first point of contact for visitors, clients, and senior stakeholders—and the person who makes sure everything from travel logistics to supplier orders is handled with care and discretion. It’s a hands-on, multidisciplinary role at the centre of our operations.Key ResponsibilitiesFront Desk & ReceptionGreet and welcome visitors in a professional and courteous mannerAnswer, screen, and transfer incoming calls; manage the main office inbox where requiredReceive, sort, distribute, and dispatch incoming and outgoing mail and couriersManage meeting room bookings, availability, and turnaround between meetingsEnsure the safety, hygiene, and presentation standards of the reception area are maintained at all timesOffice CoordinationSupport the day-to-day running of the Dubai office, ensuring a professional, well-stocked, and welcoming environmentOrder and manage office supplies, pantry stock, stationery, and printer consumables; track usage and reorder ahead of needLiaise daily with the office cleaner to maintain standards across workstations, meeting rooms, the pantry, and washroomsKeep track of parking allocations for staff and coordinate guest parking with building managementLiaise with building management, IT support, couriers, and other external vendorsMaintain office systems, including access cards and meeting room bookingsExecutive & Team SupportProvide administrative and secretarial support to senior leadership, including diary management, expense processing, and document preparationCoordinate domestic and international travel, including flights, hotels, ground transport, and visa arrangements for staff and visiting partnersPrepare meeting rooms for internal and external meetings, including refreshments and any required materialsSchedule internal meetings and follow up on action pointsMaintain structured digital and physical filing systems for administrative records and company documentationVisitor & Stakeholder HostingManage the full visitor experience for clients, counterparties, government delegations, and colleagues travelling from the DRC, Tanzania, and elsewhereCoordinate hospitality arrangements, including restaurant bookings, transport, parking, and accommodation recommendationsEvents & Internal CultureCoordinate internal events, team lunches, celebrations, and offsites in collaboration with HR and MarketingSupport occasional external events hosted at the office or off-siteWhat We’re Looking ForOne to three years of experience in a front desk, receptionist, office coordinator, administrative assistant, executive assistant, or similar role within the UAEExperience in commodities, energy, financial services, law, or another professional environment is advantageous but not essentialSome experience coordinating suppliers, facilities, or day-to-day office administrationExcellent written and spoken English; French is a strong advantage given our regional footprintHighly organised, proactive, and comfortable managing competing priorities across time zonesStrong interpersonal skills and the judgement to interact appropriately with senior executives, government visitors, and external partnersProfessional and polished presentation suited to a client-facing front desk roleProficient in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPointEligible to work in the UAEWhat We OfferCompetitive salary and benefits in line with UAE market standardsA collaborative, fast-paced office at the heart of Auremin’s global operationsThe opportunity to develop broad experience across office coordination, administration, travel, events, and executive support